Board of Education Meeting

1. PRELIMINARY ITEMS

Minutes

Meeting Called to Order at 6:32 PM


1.1 Roll Call

Minutes

All Present


1.2 Pledge of Allegiance

1.3 Adopt Agenda

Minutes

Motioned: Brian Owens, Vice President- Board of Education

Seconded: Mr. Mike Mateer, Board of Education Member

VoterYesNoAbstaining
Dennis Long, Board of Education MemberX  
Brian Owens, Vice President- Board of EducationX  
Grant Garverick, President- Board of EducationX  
Mr. Mike Mateer, Board of Education MemberX  
Ms. Debra Donaldson, Board of Education MemberX  

1.4 Acknowledgement of Guests

1.5 Community Input

2. RECOGNITION

Minutes

Motioned: Grant Garverick, President- Board of Education

Seconded: Dennis Long, Board of Education Member

VoterYesNoAbstaining
Dennis Long, Board of Education MemberX  
Brian Owens, Vice President- Board of EducationX  
Grant Garverick, President- Board of EducationX  
Mr. Mike Mateer, Board of Education MemberX  
Ms. Debra Donaldson, Board of Education MemberX  

2.1 Resolution- Staff Appreciation Week 17-18

Recommend to approve a resolution recognizing May 7-11, 2018 as Galion City Schools Staff Appreciation Week, as attached:

Minutes

Motioned: Grant Garverick, President- Board of Education

Seconded: Dennis Long, Board of Education Member

VoterYesNoAbstaining
Dennis Long, Board of Education MemberX  
Brian Owens, Vice President- Board of EducationX  
Grant Garverick, President- Board of EducationX  
Mr. Mike Mateer, Board of Education MemberX  
Ms. Debra Donaldson, Board of Education MemberX  

2.2 Galion City Health Department- Clean Plate Award

Recognize the Galion City Schools Food Service Department at all buildings (3rd year in a row), as well as the Galion Booster Club – Baseball Concession, Galion Booster Club – Football Concession and the Galion Booster Club –High School Concession (2nd year in a row), for receiving the Clean Plate Award  presented by the Galion City Health Department, as attached:

Minutes

Motioned: Dennis Long, Board of Education Member

Seconded: Brian Owens, Vice President- Board of Education

VoterYesNoAbstaining
Dennis Long, Board of Education MemberX  
Brian Owens, Vice President- Board of EducationX  
Grant Garverick, President- Board of EducationX  
Mr. Mike Mateer, Board of Education MemberX  
Ms. Debra Donaldson, Board of Education MemberX  

2.3 2018 Governor's Art Exhibit- Regional Winners

Recognize the following regional winners at the 2018 Governor's Art Show:

  • Alison Longwell- Grade 10- Drawing
  • Kruise Williams- Grade 10- Ceramics
  • Chelsea Hoffman- Grade 10- Ceramics

 

Minutes

Motioned: Grant Garverick, President- Board of Education

Seconded: Ms. Debra Donaldson, Board of Education Member

VoterYesNoAbstaining
Dennis Long, Board of Education MemberX  
Brian Owens, Vice President- Board of EducationX  
Grant Garverick, President- Board of EducationX  
Mr. Mike Mateer, Board of Education MemberX  
Ms. Debra Donaldson, Board of Education MemberX  

3. TREASURER'S REPORT
Charlene Parkinson, Treasurer

3.1 Approve Regular Meeting Minutes- March 20, 2018

Minutes

Motioned: Dennis Long, Board of Education Member

Seconded: Brian Owens, Vice President- Board of Education

VoterYesNoAbstaining
Dennis Long, Board of Education MemberX  
Brian Owens, Vice President- Board of EducationX  
Grant Garverick, President- Board of EducationX  
Mr. Mike Mateer, Board of Education MemberX  
Ms. Debra Donaldson, Board of Education MemberX  

3.2 Approve Public Records Commission Hearing Minutes- March 20, 2018

Minutes

Motioned: Grant Garverick, President- Board of Education

Seconded: Dennis Long, Board of Education Member

VoterYesNoAbstaining
Dennis Long, Board of Education MemberX  
Brian Owens, Vice President- Board of EducationX  
Grant Garverick, President- Board of EducationX  
Mr. Mike Mateer, Board of Education MemberX  
Ms. Debra Donaldson, Board of Education MemberX  

3.3 Approve Audit Committee Meeting Minutes- April 3, 2018

Minutes

Motioned: Grant Garverick, President- Board of Education

Seconded: Dennis Long, Board of Education Member

VoterYesNoAbstaining
Dennis Long, Board of Education MemberX  
Brian Owens, Vice President- Board of EducationX  
Grant Garverick, President- Board of EducationX  
Mr. Mike Mateer, Board of Education MemberX  
Ms. Debra Donaldson, Board of Education MemberX  

3.4 Approve Financial Report- March 2018

Minutes

Motioned: Brian Owens, Vice President- Board of Education

Seconded: Mr. Mike Mateer, Board of Education Member

VoterYesNoAbstaining
Dennis Long, Board of Education MemberX  
Brian Owens, Vice President- Board of EducationX  
Grant Garverick, President- Board of EducationX  
Mr. Mike Mateer, Board of Education MemberX  
Ms. Debra Donaldson, Board of Education MemberX  

3.5 Audit Compliance - System Generated Reports

Minutes

Motioned: Brian Owens, Vice President- Board of Education

Seconded: Mr. Mike Mateer, Board of Education Member

VoterYesNoAbstaining
Dennis Long, Board of Education MemberX  
Brian Owens, Vice President- Board of EducationX  
Grant Garverick, President- Board of EducationX  
Mr. Mike Mateer, Board of Education MemberX  
Ms. Debra Donaldson, Board of Education MemberX  

4. DONATIONS
  • Recommend to accept a donation in the amount of $3,000.00 from Avita Health Systems to Galion City Schools Athletics for the purpose of providing training room equipment and plyo-boxes.
  • Recommend to accept a donation of laminated casework from Cooper Enterprises, Inc. of Shelby, OH for the Summer Lunch Bus. The value of the donation is worth $4,200.00.
  • Recommend to accept a donation of steel from Covert Manufacturing, Inc. of Galion, OH for the Summer Lunch Bus. The value of the donation is worth $720.00.

Minutes

Motioned: Dennis Long, Board of Education Member

Seconded: Brian Owens, Vice President- Board of Education

VoterYesNoAbstaining
Dennis Long, Board of Education MemberX  
Brian Owens, Vice President- Board of EducationX  
Grant Garverick, President- Board of EducationX  
Mr. Mike Mateer, Board of Education MemberX  
Ms. Debra Donaldson, Board of Education MemberX  

5. REPORTS & DISCUSSION

5.1 Student Board Representative
Miss Abigail Foust

Minutes

Motioned: Dennis Long, Board of Education Member

Seconded: Grant Garverick, President- Board of Education

VoterYesNoAbstaining
Dennis Long, Board of Education MemberX  
Brian Owens, Vice President- Board of EducationX  
Grant Garverick, President- Board of EducationX  
Mr. Mike Mateer, Board of Education MemberX  
Ms. Debra Donaldson, Board of Education MemberX  

5.2 Superintendent's Report
James Grubbs, Superintendent

Minutes

Motioned: Dennis Long, Board of Education Member

Seconded: Grant Garverick, President- Board of Education

VoterYesNoAbstaining
Dennis Long, Board of Education MemberX  
Brian Owens, Vice President- Board of EducationX  
Grant Garverick, President- Board of EducationX  
Mr. Mike Mateer, Board of Education MemberX  
Ms. Debra Donaldson, Board of Education MemberX  

5.3 Student Achievement Report
Brian Owens, Vice President- Board of Education

Minutes

Motioned: Dennis Long, Board of Education Member

Seconded: Grant Garverick, President- Board of Education

VoterYesNoAbstaining
Dennis Long, Board of Education MemberX  
Brian Owens, Vice President- Board of EducationX  
Grant Garverick, President- Board of EducationX  
Mr. Mike Mateer, Board of Education MemberX  
Ms. Debra Donaldson, Board of Education MemberX  

6. SUPERINTENDENT'S RECOMMENDATIONS- PERSONNEL
James Grubbs, Superintendent

6.1 Certified Assignments
  • Recommend to approve the employment and issuance of a one-year teaching contract to Ayako N. Hampton, Kindergarten Teacher, effective with the 2018-2019 school year, contingent upon state certification and/or requirements applicable to the position. Salary to be based upon the Teacher's salary schedule for the 2018-2019 school year as defined in the GEA Negotiated Agreement.

Minutes

Motioned: Brian Owens, Vice President- Board of Education

Seconded: Mr. Mike Mateer, Board of Education Member

VoterYesNoAbstaining
Dennis Long, Board of Education MemberX  
Brian Owens, Vice President- Board of EducationX  
Grant Garverick, President- Board of EducationX  
Mr. Mike Mateer, Board of Education MemberX  
Ms. Debra Donaldson, Board of Education MemberX  

6.2 Classified Assignments

Recommend to accept the resignation of Dustin Edgell, Middle School Custodian, effective April 16, 2018.

Minutes

Motioned: Brian Owens, Vice President- Board of Education

Seconded: Mr. Mike Mateer, Board of Education Member

VoterYesNoAbstaining
Dennis Long, Board of Education MemberX  
Brian Owens, Vice President- Board of EducationX  
Grant Garverick, President- Board of EducationX  
Mr. Mike Mateer, Board of Education MemberX  
Ms. Debra Donaldson, Board of Education MemberX  

6.3 Classified Substitute Assignments

Recommend to approve the employment of the following classified substitute personnel, contingent upon state certification and/or requirements as applicable to the position for the remainder of the 2017-2018 school year:

  • Denise M. Wright- Educational Aide

Minutes

Motioned: Brian Owens, Vice President- Board of Education

Seconded: Mr. Mike Mateer, Board of Education Member

VoterYesNoAbstaining
Dennis Long, Board of Education MemberX  
Brian Owens, Vice President- Board of EducationX  
Grant Garverick, President- Board of EducationX  
Mr. Mike Mateer, Board of Education MemberX  
Ms. Debra Donaldson, Board of Education MemberX  

7. AGREEMENTS

7.1 MKC Associates, Inc. Project Agreement

Recommend to approve a standard form of agreement between the Galion City School District Board of Education and MKC Architects, Inc. for the purpose of providing architectural and design firm services for the bus garage and soccer field project, as attached:

Minutes

Motioned: Grant Garverick, President- Board of Education

Seconded: Dennis Long, Board of Education Member

VoterYesNoAbstaining
Dennis Long, Board of Education MemberX  
Brian Owens, Vice President- Board of EducationX  
Grant Garverick, President- Board of EducationX  
Mr. Mike Mateer, Board of Education MemberX  
Ms. Debra Donaldson, Board of Education MemberX  

7.2 Front & Center Turf Agreements
  • Recommend to approve a one-year agreement with Front & Center Turf for providing maintenance services on the varsity soccer field and the main football practice field, as attached.
  • Recommend to approve a two-year agreement with Front & Center Turf for providing maintenance services on the varsity athletic fields, as attached.

Minutes

Motioned: Mr. Mike Mateer, Board of Education Member

Seconded: Brian Owens, Vice President- Board of Education

VoterYesNoAbstaining
Dennis Long, Board of Education MemberX  
Brian Owens, Vice President- Board of EducationX  
Grant Garverick, President- Board of EducationX  
Mr. Mike Mateer, Board of Education MemberX  
Ms. Debra Donaldson, Board of Education MemberX  

7.3 2018 Galion Youth Baseball/Galion Graders Agreement

Recommend to approve an agreement between the Galion Board of Education and Galion Youth Baseball/Galion Graders for the 2018 season, as attached:

Minutes

Motioned: Grant Garverick, President- Board of Education

Seconded: Dennis Long, Board of Education Member

VoterYesNoAbstaining
Dennis Long, Board of Education MemberX  
Brian Owens, Vice President- Board of EducationX  
Grant Garverick, President- Board of EducationX  
Mr. Mike Mateer, Board of Education MemberX  
Ms. Debra Donaldson, Board of Education MemberX  

7.4 2018-2019 NOVA Agreement

Recommend to approve a one-year agreement between the Galion Board of Education and NOVA, for the purpose of administering instructional services and materials related to virtual learning, as attached:  

Minutes

Motioned: Dennis Long, Board of Education Member

Seconded: Grant Garverick, President- Board of Education

VoterYesNoAbstaining
Dennis Long, Board of Education MemberX  
Brian Owens, Vice President- Board of EducationX  
Grant Garverick, President- Board of EducationX  
Mr. Mike Mateer, Board of Education MemberX  
Ms. Debra Donaldson, Board of Education MemberX  

7.5 Addendum- Mount Vernon Nazarene- Exchange of Services Agreement

Recommend to approve an exchange of services agreement between the Galion City School District and Mount Vernon Nazarene University for the purpose of providing field and student teaching experiences, effective May 1, 2018 until terminated, as attached:

Minutes

Motioned: Brian Owens, Vice President- Board of Education

Seconded: Grant Garverick, President- Board of Education

VoterYesNoAbstaining
Dennis Long, Board of Education MemberX  
Brian Owens, Vice President- Board of EducationX  
Grant Garverick, President- Board of EducationX  
Mr. Mike Mateer, Board of Education MemberX  
Ms. Debra Donaldson, Board of Education MemberX  

8. 2017-2018 DISTRICT CALENDAR REVISION

Recommend to approve the attached 2017-2018 revised District Calendar. Revisions include adding a staff professional development day on May 11, 2018 and removing a previously scheduled 2-hour delay on May 16, 2018.

Minutes

Motioned: Grant Garverick, President- Board of Education

Seconded: Dennis Long, Board of Education Member

VoterYesNoAbstaining
Dennis Long, Board of Education MemberX  
Brian Owens, Vice President- Board of EducationX  
Grant Garverick, President- Board of EducationX  
Mr. Mike Mateer, Board of Education MemberX  
Ms. Debra Donaldson, Board of Education MemberX  

9. TITLE I - ANNUAL NOTICE

The Galion City School District Board of Education enhances the educational program for educationally disadvantaged students with the use of federal funding. Title I funding ensures that all children have a fair, equal, and significant opportunity to obtain a high-quality education and reach, at a minimum, proficiency on Ohio's challenging state academic achievement standards and state academic assessments. A complete copy of Galion's Title I Services Policy 2261, Parents Participation in Title Programs Policy 2261.01, and Parent's Right to Know Policy 2261.02 are linked below.

Minutes

Motioned: Grant Garverick, President- Board of Education

Seconded: Mr. Mike Mateer, Board of Education Member

VoterYesNoAbstaining
Dennis Long, Board of Education MemberX  
Brian Owens, Vice President- Board of EducationX  
Grant Garverick, President- Board of EducationX  
Mr. Mike Mateer, Board of Education MemberX  
Ms. Debra Donaldson, Board of Education MemberX  

10. BREAKFAST & LUNCH PRICES 2018-2019 SCHOOL YEAR
  • All student breakfasts with milk:  $1.30
  • High School & Middle School lunch with milk:  $2.85
  • Primary School & Intermediate School lunch with milk:  $2.70
  • All students reduced breakfast:  $.30 
  • All students reduced lunch:  $.40
  • Adult breakfast with milk:  $1.60
  • Adult lunch: $3.50

Minutes

Motioned: Dennis Long, Board of Education Member

Seconded: Brian Owens, Vice President- Board of Education

VoterYesNoAbstaining
Dennis Long, Board of Education MemberX  
Brian Owens, Vice President- Board of EducationX  
Grant Garverick, President- Board of EducationX  
Mr. Mike Mateer, Board of Education MemberX  
Ms. Debra Donaldson, Board of Education MemberX  

11. RESOLUTION- NON-RENEW SUPPLEMENTAL/EXTRA-DUTY CONTRACTS

Recommend to approve the non-renewal of all individuals holding a supplemental or extra-duty contract with the district at the conclusion of the 2017-2018 school year.

Minutes

Motioned: Dennis Long, Board of Education Member

Seconded: Ms. Debra Donaldson, Board of Education Member

VoterYesNoAbstaining
Dennis Long, Board of Education MemberX  
Brian Owens, Vice President- Board of EducationX  
Grant Garverick, President- Board of EducationX  
Mr. Mike Mateer, Board of Education MemberX  
Ms. Debra Donaldson, Board of Education MemberX  

12. MOU- GEA- OHIO SCHOOL COUNSELORS EVALUATION

Recommend to approve the Memorandum of Understanding between the Galion Board of Education and the Galion Educational Association regarding Ohio School Counselors Evaluation (OSCES), as attached:

Minutes

Motioned: Grant Garverick, President- Board of Education

Seconded: Mr. Mike Mateer, Board of Education Member

VoterYesNoAbstaining
Dennis Long, Board of Education MemberX  
Brian Owens, Vice President- Board of EducationX  
Grant Garverick, President- Board of EducationX  
Mr. Mike Mateer, Board of Education MemberX  
Ms. Debra Donaldson, Board of Education MemberX  

13. MOU- GEA- OBSERVATION/EVALUATION- OTES TEACHERS

Recommend to approve the Memorandum of Understanding between the Galion Board of Education and the Galion Educational Association regarding Observation/Evaluation- OTES Teachers, as attached:

Minutes

Motioned: Grant Garverick, President- Board of Education

Seconded: Mr. Mike Mateer, Board of Education Member

VoterYesNoAbstaining
Dennis Long, Board of Education MemberX  
Brian Owens, Vice President- Board of EducationX  
Grant Garverick, President- Board of EducationX  
Mr. Mike Mateer, Board of Education MemberX  
Ms. Debra Donaldson, Board of Education MemberX  

14. RESOLUTION- NCSC LIBERAL ARTS ASSOCIATE PROGRAM

Recommend to approve a resolution by and between the Board of Education of Galion City Schools and North Central State College to offer an Associate Degree in Liberal Arts program on the campus of Galion City Schools, as attached:

Minutes

Motioned: Dennis Long, Board of Education Member

Seconded: Brian Owens, Vice President- Board of Education

VoterYesNoAbstaining
Dennis Long, Board of Education MemberX  
Brian Owens, Vice President- Board of EducationX  
Grant Garverick, President- Board of EducationX  
Mr. Mike Mateer, Board of Education MemberX  
Ms. Debra Donaldson, Board of Education MemberX  

17. EXECUTIVE SESSION

An executive session is requested for one or more of the following matters to:

_XX____ a. consider the appointment, employment, dismissal, discipline, promotion, demotion, or compensation of a public employee or official, or to consider the investigations of charges or complaints against a public employee, official, licensee or "regulated individual"; unless the person being investigated of charges or complaints requests a public hearing;

__XX___ b. consider the purchase or sale of public property if the public interest would be hurt by the premature disclosure of the information;

_____ c. confer with the public body's attorney for the purpose of considering disputes if a court action concerning the dispute is either pending or imminent;

_____ d. prepare for, conduct, or review negotiations or bargaining sesssions with public employees;

_____ e. consider matters required by federal laws, or rules, or state statutes to be kept confidential;

_____ f. consider specialized details of security arrangements if the information could be used for criminal purposes.

_____g. no action taken.

RECESS TIME:  8:21 PM

RECONVENE TIME:  8:52 PM

Minutes

Motioned: Dennis Long, Board of Education Member

Seconded: Brian Owens, Vice President- Board of Education

VoterYesNoAbstaining
Dennis Long, Board of Education MemberX  
Brian Owens, Vice President- Board of EducationX  
Grant Garverick, President- Board of EducationX  
Mr. Mike Mateer, Board of Education MemberX  
Ms. Debra Donaldson, Board of Education MemberX  

18. ADJOURN

Meeting Adjourned at: 8:53 PM

Minutes

Motioned: Brian Owens, Vice President- Board of Education

Seconded: Dennis Long, Board of Education Member

VoterYesNoAbstaining
Dennis Long, Board of Education MemberX  
Brian Owens, Vice President- Board of EducationX  
Grant Garverick, President- Board of EducationX  
Mr. Mike Mateer, Board of Education MemberX  
Ms. Debra Donaldson, Board of Education MemberX