Meeting Details
November 20, 2018
6:30pm - 7:30pm
1 hr
Galion Middle School Computer Lab
Purpose
Regular Meeting
1.
PRELIMINARY ITEMS
1.1
Roll Call
1.2
Pledge of Allegiance
1.3
Adopt Agenda
Minutes
Motioned: Mr. Brian Owens, Vice President- Board of Education
Seconded: Mr. Dennis Long, Board of Education Member
| Voter | Yes | No | Abstaining |
|---|---|---|---|
| Mr. Dennis Long, Board of Education Member | X | ||
| Mr. Brian Owens, Vice President- Board of Education | X | ||
| Mr. Grant Garverick, President- Board of Education | X | ||
| Mr. Mike Mateer, Board of Education Member | X | ||
| Debra Donaldson, Board of Education Member | X |
1.4
Acknowledgement of Guests
1.5
Community Input
2.
TREASURER'S REPORT
2.1
October 16, 2018 Regular Meeting Minutes
Minutes
Motioned: Mr. Dennis Long, Board of Education Member
Seconded: Debra Donaldson, Board of Education Member
| Voter | Yes | No | Abstaining |
|---|---|---|---|
| Mr. Dennis Long, Board of Education Member | X | ||
| Mr. Brian Owens, Vice President- Board of Education | X | ||
| Mr. Grant Garverick, President- Board of Education | X | ||
| Mr. Mike Mateer, Board of Education Member | X | ||
| Debra Donaldson, Board of Education Member | X |
2.2
October 2018 Financial Statements
2.3
Audit Compliance - System Generated Reports
2.4
Insurance Open Enrollment Status
Minutes
Motioned: Mr. Grant Garverick, President- Board of Education
Seconded: Mr. Dennis Long, Board of Education Member
| Voter | Yes | No | Abstaining |
|---|---|---|---|
| Mr. Dennis Long, Board of Education Member | X | ||
| Mr. Brian Owens, Vice President- Board of Education | X | ||
| Mr. Grant Garverick, President- Board of Education | X | ||
| Mr. Mike Mateer, Board of Education Member | X | ||
| Debra Donaldson, Board of Education Member | X |
3.
DONATIONS
3.1
Donation - Galion Building and Loan
Recommend to accept the donation of calculators from Galion Building and Loan to each Galion Middle School sixth grade student. This is the twenty-seventh year the organization has made the donation to Galion's sixth grade students.
Minutes
Motioned: Mr. Dennis Long, Board of Education Member
Seconded: Mr. Brian Owens, Vice President- Board of Education
| Voter | Yes | No | Abstaining |
|---|---|---|---|
| Mr. Dennis Long, Board of Education Member | X | ||
| Mr. Brian Owens, Vice President- Board of Education | X | ||
| Mr. Grant Garverick, President- Board of Education | X | ||
| Mr. Mike Mateer, Board of Education Member | X | ||
| Debra Donaldson, Board of Education Member | X |
3.2
Donation - Anonymous and Music Parents Club Boosters
Recommend to accept the donation of a Matte Black Clavinova Console Digital Piano with Bench, valued at $3,250
Minutes
Motioned: Mr. Dennis Long, Board of Education Member
Seconded: Mr. Brian Owens, Vice President- Board of Education
| Voter | Yes | No | Abstaining |
|---|---|---|---|
| Mr. Dennis Long, Board of Education Member | X | ||
| Mr. Brian Owens, Vice President- Board of Education | X | ||
| Mr. Grant Garverick, President- Board of Education | X | ||
| Mr. Mike Mateer, Board of Education Member | X | ||
| Debra Donaldson, Board of Education Member | X |
3.3
Donation - Gridiron Club
Recommend to accept the donation of $1000 from the Gridiron Club for field maintenance.
Minutes
Motioned: Mr. Dennis Long, Board of Education Member
Seconded: Mr. Brian Owens, Vice President- Board of Education
| Voter | Yes | No | Abstaining |
|---|---|---|---|
| Mr. Dennis Long, Board of Education Member | X | ||
| Mr. Brian Owens, Vice President- Board of Education | X | ||
| Mr. Grant Garverick, President- Board of Education | X | ||
| Mr. Mike Mateer, Board of Education Member | X | ||
| Debra Donaldson, Board of Education Member | X |
3.4
Donation - Christ United Methodist Church; Permanant Endowment
Recommend to accept donation of $1,000.00 from Christ United Methodist Church Permanent Endowment Fund for the Galion City School District Campus Wear Fund and for the Negative Lunch Balance Fund.
Minutes
Motioned: Mr. Dennis Long, Board of Education Member
Seconded: Mr. Brian Owens, Vice President- Board of Education
| Voter | Yes | No | Abstaining |
|---|---|---|---|
| Mr. Dennis Long, Board of Education Member | X | ||
| Mr. Brian Owens, Vice President- Board of Education | X | ||
| Mr. Grant Garverick, President- Board of Education | X | ||
| Mr. Mike Mateer, Board of Education Member | X | ||
| Debra Donaldson, Board of Education Member | X |
4.
REPORTS & DISCUSSION
4.1
Student Achievement Report
Minutes
Motioned: Mr. Brian Owens, Vice President- Board of Education
Seconded: Mr. Mike Mateer, Board of Education Member
| Voter | Yes | No | Abstaining |
|---|---|---|---|
| Mr. Dennis Long, Board of Education Member | X | ||
| Mr. Brian Owens, Vice President- Board of Education | X | ||
| Mr. Grant Garverick, President- Board of Education | X | ||
| Mr. Mike Mateer, Board of Education Member | X | ||
| Debra Donaldson, Board of Education Member | X |
4.2
2018-2019 Fall Sports - Athlete Recognition
Minutes
Motioned: Mr. Brian Owens, Vice President- Board of Education
Seconded: Mr. Mike Mateer, Board of Education Member
| Voter | Yes | No | Abstaining |
|---|---|---|---|
| Mr. Dennis Long, Board of Education Member | X | ||
| Mr. Brian Owens, Vice President- Board of Education | X | ||
| Mr. Grant Garverick, President- Board of Education | X | ||
| Mr. Mike Mateer, Board of Education Member | X | ||
| Debra Donaldson, Board of Education Member | X |
4.3
Superintendent's Report
Minutes
Motioned: Mr. Brian Owens, Vice President- Board of Education
Seconded: Mr. Mike Mateer, Board of Education Member
| Voter | Yes | No | Abstaining |
|---|---|---|---|
| Mr. Dennis Long, Board of Education Member | X | ||
| Mr. Brian Owens, Vice President- Board of Education | X | ||
| Mr. Grant Garverick, President- Board of Education | X | ||
| Mr. Mike Mateer, Board of Education Member | X | ||
| Debra Donaldson, Board of Education Member | X |
4.4
Discussion - Retire / Rehire Request
In accordance with Ohio Revised Code Section 3307.353, this is the public hearing regarding the proposed reemployment of James Grubbs, Jr. as Superintendent of the Galion City School District for the period starting January 7, 2019 through May 31, 2020.
Anticipated public action to reemploy James Grubbs will occur at the Board's regular December Board Meeting, scheduled for December 18, 2018 at 6:30 PM at Galion Middle School Computer Lab, 474 Portland Way N. Galion, Ohio 44833
Discussion and Public Comment
Minutes
Motioned: Mr. Brian Owens, Vice President- Board of Education
Seconded: Mr. Mike Mateer, Board of Education Member
| Voter | Yes | No | Abstaining |
|---|---|---|---|
| Mr. Dennis Long, Board of Education Member | X | ||
| Mr. Brian Owens, Vice President- Board of Education | X | ||
| Mr. Grant Garverick, President- Board of Education | X | ||
| Mr. Mike Mateer, Board of Education Member | X | ||
| Debra Donaldson, Board of Education Member | X |
5.
SUPERINTENDENT'S RECOMMENDATIONS- PERSONNEL
5.1
Administrative
Recommend to accept the retirement resignation of Jim Grubbs, Superintendent, effective January 1, 2019.
Minutes
Motioned: Mr. Dennis Long, Board of Education Member
Seconded: Mr. Grant Garverick, President- Board of Education
| Voter | Yes | No | Abstaining |
|---|---|---|---|
| Mr. Dennis Long, Board of Education Member | X | ||
| Mr. Brian Owens, Vice President- Board of Education | X | ||
| Mr. Grant Garverick, President- Board of Education | X | ||
| Mr. Mike Mateer, Board of Education Member | X | ||
| Debra Donaldson, Board of Education Member | X |
5.2
Classified
Recommend to accept the resignation of Pam Morse, Bus Driver, effective November 26, 2018.
Recommend to accept the retirement resignation of Jennifer McPeek, Bus Driver, effective May 31, 2019.
Recommend to approve the employment of the following classified substitute personnel, contingent upon state certification and/or requirements as applicable to the position for the 2018-2019 school year:
Substitute Cook
Maureen Neal
Substitute Bus Drivers
Amber Albert
Edward Spiegel
Minutes
Motioned: Mr. Dennis Long, Board of Education Member
Seconded: Mr. Grant Garverick, President- Board of Education
| Voter | Yes | No | Abstaining |
|---|---|---|---|
| Mr. Dennis Long, Board of Education Member | X | ||
| Mr. Brian Owens, Vice President- Board of Education | X | ||
| Mr. Grant Garverick, President- Board of Education | X | ||
| Mr. Mike Mateer, Board of Education Member | X | ||
| Debra Donaldson, Board of Education Member | X |
5.3
Athletic Extra-Duty Assignments
Recommend to approve the following Athletic Extra-Duty Assignments for the 2018-2019 school year, contingent upon state certification and/or requirements applicable to the position. Compensation to be based upon the Extra-Duty Pay Schedule as defined in the GEA Negotiated Agreement, if applicable:
- Jamie Ehrman: 7th Grade Girls Basketball Assistant
- Mike Glew: 8th Grade Girls Basketball Assistant
- Gary Burdine: Freshman Girls Basketball Assistant
- Tim Laird: 8th Grade Boys Basketball Volunteer
- Brent Tyrrell: Varsity Track Assistant
- John Anich: Varsity Track Assistant
- Colby Bright: Varsity Track Assistant
- Jaime Valentine: Freshman Track Assistant
- Kevin Williams: 7th and 8th Grade Track Assistant
- Jamie Tate: 7th and 8th Grade Track Assistant
- Alison Weltmer: 7th and 8th Grade Track Assistant
- Mindy Yost: 7th and 8th Grade Track Assistant
- Jeff Court: Varsity Track Volunteer
- Bethanie Bowron: Varsity Softball Assistant
- Todd Galownia: Varsity Softball Assistant
- Terry Gribble: Varsity Boys Tennis Assistant
- Alan Conner: Varsity Boys Tennis Volunteer
- Brian Vredenburgh: Varsity Baseball Assistant
- Mike O'Leary: Varsity Baseball Assistant
- Philip Harris: Freshman Baseball Assistant
- Josh Riggle: Varsity Baseball Volunteer
- Isaac Keinath: Varsity Baseball Volunteer
Minutes
Motioned: Mr. Dennis Long, Board of Education Member
Seconded: Mr. Grant Garverick, President- Board of Education
| Voter | Yes | No | Abstaining |
|---|---|---|---|
| Mr. Dennis Long, Board of Education Member | X | ||
| Mr. Brian Owens, Vice President- Board of Education | X | ||
| Mr. Grant Garverick, President- Board of Education | X | ||
| Mr. Mike Mateer, Board of Education Member | X | ||
| Debra Donaldson, Board of Education Member | X |
6.
AGREEMENTS
6.1
Step by Step Academy, Inc. (aka Boundless) Agreement
Recommend to approve an agreement between the Galion City School District and Step by Step Academy, Inc., for the purpose of providing specialized services to students in need, effective August 30, 2018 through June 6, 2019, as attached:
Minutes
Motioned: Mr. Dennis Long, Board of Education Member
Seconded: Mr. Brian Owens, Vice President- Board of Education
| Voter | Yes | No | Abstaining |
|---|---|---|---|
| Mr. Dennis Long, Board of Education Member | X | ||
| Mr. Brian Owens, Vice President- Board of Education | X | ||
| Mr. Grant Garverick, President- Board of Education | X | ||
| Mr. Mike Mateer, Board of Education Member | X | ||
| Debra Donaldson, Board of Education Member | X |
6.2
Parental Transportation Agreement
Approve transportation by school conveyance is impractical for the following students during the 2018-2019 school year; further approve to pay the parent (or guardian) of said student in-lieu of providing such service. Amount to be calculated by the Ohio Department of Education for the 2018-2019 school year and as per section 3327.01 of the Ohio Revised Code:
Bailey and Carson DelGreco - Shelby Sacred Heart
Destine Lester, Lucas and Carter Hieber - Shelby Sacred Heart
Sara and Abigail Holt - Shelby Sacred Heart
Colten and Quinn Keller - Shelby Sacred Heart
Jordyn Benton - Shelby Sacred Heart
Minutes
Motioned: Mr. Dennis Long, Board of Education Member
Seconded: Mr. Brian Owens, Vice President- Board of Education
| Voter | Yes | No | Abstaining |
|---|---|---|---|
| Mr. Dennis Long, Board of Education Member | X | ||
| Mr. Brian Owens, Vice President- Board of Education | X | ||
| Mr. Grant Garverick, President- Board of Education | X | ||
| Mr. Mike Mateer, Board of Education Member | X | ||
| Debra Donaldson, Board of Education Member | X |
6.3
Addendum - Craig A. Miley Realty &Auction
Recommend to approve an Exclusive Right to Sell or Exchange with Craig A. Miley Realty & Auction, for the former high school site at 200 West Church Street, effective November 21, 2018 through May 21, 2019, as attached:
Minutes
Motioned: Mr. Dennis Long, Board of Education Member
Seconded: Mr. Brian Owens, Vice President- Board of Education
| Voter | Yes | No | Abstaining |
|---|---|---|---|
| Mr. Dennis Long, Board of Education Member | X | ||
| Mr. Brian Owens, Vice President- Board of Education | X | ||
| Mr. Grant Garverick, President- Board of Education | X | ||
| Mr. Mike Mateer, Board of Education Member | X | ||
| Debra Donaldson, Board of Education Member | X |
7.
RESOLUTION - ADMINSTRATIVE CONTRACT ADDENDUMS
Recommend to approve a resolution to authorize the issuance of written addendums to the Superintendent's current contract and to the Treasurer's current contract, respectively, with such contract addendums effective August 1, 2018, as attached:
Minutes
Motioned: Mr. Dennis Long, Board of Education Member
Seconded: Mr. Brian Owens, Vice President- Board of Education
| Voter | Yes | No | Abstaining |
|---|---|---|---|
| Mr. Dennis Long, Board of Education Member | X | ||
| Mr. Brian Owens, Vice President- Board of Education | X | ||
| Mr. Grant Garverick, President- Board of Education | X | ||
| Mr. Mike Mateer, Board of Education Member | X | ||
| Debra Donaldson, Board of Education Member | X |
8.
BOARD BYLAWS AND POLICIES
Recommend to approve the First Read of the revised Board Bylaws and Policies, as attached:
Minutes
Motioned: Mr. Brian Owens, Vice President- Board of Education
Seconded: Mr. Mike Mateer, Board of Education Member
| Voter | Yes | No | Abstaining |
|---|---|---|---|
| Mr. Dennis Long, Board of Education Member | X | ||
| Mr. Brian Owens, Vice President- Board of Education | X | ||
| Mr. Grant Garverick, President- Board of Education | X | ||
| Mr. Mike Mateer, Board of Education Member | X | ||
| Debra Donaldson, Board of Education Member | X |
8.1
RESCIND POLICY
Recommend to rescind the attached policy:
Minutes
Motioned: Mr. Brian Owens, Vice President- Board of Education
Seconded: Mr. Mike Mateer, Board of Education Member
| Voter | Yes | No | Abstaining |
|---|---|---|---|
| Mr. Dennis Long, Board of Education Member | X | ||
| Mr. Brian Owens, Vice President- Board of Education | X | ||
| Mr. Grant Garverick, President- Board of Education | X | ||
| Mr. Mike Mateer, Board of Education Member | X | ||
| Debra Donaldson, Board of Education Member | X |
9.
EXECUTIVE SESSION
An executive session is requested for one or more of the following matters to:
_____ a. consider the appointment, employment, dismissal, discipline, promotion, demotion, or compensation of a public employee or official, or to consider the investigations of charges or complaints against a public employee, official, licensee or "regulated individual"; unless the person being investigated of charges or complaints requests a public hearing;
_____ b. consider the purchase or sale of public property if the public interest would be hurt by the premature disclosure of the information;
_____ c. confer with the public body's attorney for the purpose of considering disputes if a court action concerning the dispute is either pending or imminent;
_____ d. prepare for, conduct, or review negotiations or bargaining sesssions with public employees;
_XX____ e. consider matters required by federal laws, or rules, or state statutes to be kept confidential;
_____ f. consider specialized details of security arrangements if the information could be used for criminal purposes.
_____g. no action taken.
RECESS TIME: 7:30 PM
RECONVENE TIME: 8:10 PM
Minutes
Motioned: Mr. Brian Owens, Vice President- Board of Education
Seconded: Mr. Grant Garverick, President- Board of Education
| Voter | Yes | No | Abstaining |
|---|---|---|---|
| Mr. Dennis Long, Board of Education Member | X | ||
| Mr. Brian Owens, Vice President- Board of Education | X | ||
| Mr. Grant Garverick, President- Board of Education | X | ||
| Mr. Mike Mateer, Board of Education Member | X | ||
| Debra Donaldson, Board of Education Member | X |
10.
ADJOURN
Meeting Adjourned at: 8:15 PM
Minutes
Motioned: Mr. Grant Garverick, President- Board of Education
Seconded: Mr. Mike Mateer, Board of Education Member
| Voter | Yes | No | Abstaining |
|---|---|---|---|
| Mr. Dennis Long, Board of Education Member | X | ||
| Mr. Brian Owens, Vice President- Board of Education | X | ||
| Mr. Grant Garverick, President- Board of Education | X | ||
| Mr. Mike Mateer, Board of Education Member | X | ||
| Debra Donaldson, Board of Education Member | X |
