Board of Education Meeting

1. PRELIMINARY ITEMS

1.1 Roll Call

1.2 Pledge of Allegiance

1.3 Adopt Agenda

Minutes

Motioned: Mr. Brian Owens, Vice President- Board of Education

Seconded: Mr. Dennis Long, Board of Education Member

VoterYesNoAbstaining
Mr. Dennis Long, Board of Education MemberX  
Mr. Brian Owens, Vice President- Board of EducationX  
Mr. Grant Garverick, President- Board of EducationX  
Mr. Mike Mateer, Board of Education MemberX  
Debra Donaldson, Board of Education MemberX  

1.4 Acknowledgement of Guests

1.5 Community Input

2. TREASURER'S REPORT
Mrs. Charlene Parkinson, Treasurer

2.1 October 16, 2018 Regular Meeting Minutes

Minutes

Motioned: Mr. Dennis Long, Board of Education Member

Seconded: Debra Donaldson, Board of Education Member

VoterYesNoAbstaining
Mr. Dennis Long, Board of Education MemberX  
Mr. Brian Owens, Vice President- Board of EducationX  
Mr. Grant Garverick, President- Board of EducationX  
Mr. Mike Mateer, Board of Education MemberX  
Debra Donaldson, Board of Education MemberX  

2.2 October 2018 Financial Statements

2.3 Audit Compliance - System Generated Reports

2.4 Insurance Open Enrollment Status

Minutes

Motioned: Mr. Grant Garverick, President- Board of Education

Seconded: Mr. Dennis Long, Board of Education Member

VoterYesNoAbstaining
Mr. Dennis Long, Board of Education MemberX  
Mr. Brian Owens, Vice President- Board of EducationX  
Mr. Grant Garverick, President- Board of EducationX  
Mr. Mike Mateer, Board of Education MemberX  
Debra Donaldson, Board of Education MemberX  

3. DONATIONS

3.1 Donation - Galion Building and Loan

Recommend to accept the donation of calculators from Galion Building and Loan to each Galion Middle School sixth grade student.  This is the twenty-seventh year the organization has made the donation to Galion's sixth grade students.

Minutes

Motioned: Mr. Dennis Long, Board of Education Member

Seconded: Mr. Brian Owens, Vice President- Board of Education

VoterYesNoAbstaining
Mr. Dennis Long, Board of Education MemberX  
Mr. Brian Owens, Vice President- Board of EducationX  
Mr. Grant Garverick, President- Board of EducationX  
Mr. Mike Mateer, Board of Education MemberX  
Debra Donaldson, Board of Education MemberX  

3.2 Donation - Anonymous and Music Parents Club Boosters

Recommend to accept the donation of a Matte Black Clavinova Console Digital Piano with Bench, valued at $3,250

Minutes

Motioned: Mr. Dennis Long, Board of Education Member

Seconded: Mr. Brian Owens, Vice President- Board of Education

VoterYesNoAbstaining
Mr. Dennis Long, Board of Education MemberX  
Mr. Brian Owens, Vice President- Board of EducationX  
Mr. Grant Garverick, President- Board of EducationX  
Mr. Mike Mateer, Board of Education MemberX  
Debra Donaldson, Board of Education MemberX  

3.3 Donation - Gridiron Club

Recommend to accept the donation of $1000 from the Gridiron Club for field maintenance.

Minutes

Motioned: Mr. Dennis Long, Board of Education Member

Seconded: Mr. Brian Owens, Vice President- Board of Education

VoterYesNoAbstaining
Mr. Dennis Long, Board of Education MemberX  
Mr. Brian Owens, Vice President- Board of EducationX  
Mr. Grant Garverick, President- Board of EducationX  
Mr. Mike Mateer, Board of Education MemberX  
Debra Donaldson, Board of Education MemberX  

3.4 Donation - Christ United Methodist Church; Permanant Endowment

Recommend to accept donation of $1,000.00 from Christ United Methodist Church Permanent Endowment Fund for the Galion City School District Campus Wear Fund and for the Negative Lunch Balance Fund.

Minutes

Motioned: Mr. Dennis Long, Board of Education Member

Seconded: Mr. Brian Owens, Vice President- Board of Education

VoterYesNoAbstaining
Mr. Dennis Long, Board of Education MemberX  
Mr. Brian Owens, Vice President- Board of EducationX  
Mr. Grant Garverick, President- Board of EducationX  
Mr. Mike Mateer, Board of Education MemberX  
Debra Donaldson, Board of Education MemberX  

4. REPORTS & DISCUSSION

4.1 Student Achievement Report
Mr. Brian Owens, Vice President- Board of Education

Minutes

Motioned: Mr. Brian Owens, Vice President- Board of Education

Seconded: Mr. Mike Mateer, Board of Education Member

VoterYesNoAbstaining
Mr. Dennis Long, Board of Education MemberX  
Mr. Brian Owens, Vice President- Board of EducationX  
Mr. Grant Garverick, President- Board of EducationX  
Mr. Mike Mateer, Board of Education MemberX  
Debra Donaldson, Board of Education MemberX  

4.2 2018-2019 Fall Sports - Athlete Recognition
Mr. Kyle Baughn - Athletic Director

Minutes

Motioned: Mr. Brian Owens, Vice President- Board of Education

Seconded: Mr. Mike Mateer, Board of Education Member

VoterYesNoAbstaining
Mr. Dennis Long, Board of Education MemberX  
Mr. Brian Owens, Vice President- Board of EducationX  
Mr. Grant Garverick, President- Board of EducationX  
Mr. Mike Mateer, Board of Education MemberX  
Debra Donaldson, Board of Education MemberX  

4.3 Superintendent's Report
Mr. James Grubbs, Superintendent

Minutes

Motioned: Mr. Brian Owens, Vice President- Board of Education

Seconded: Mr. Mike Mateer, Board of Education Member

VoterYesNoAbstaining
Mr. Dennis Long, Board of Education MemberX  
Mr. Brian Owens, Vice President- Board of EducationX  
Mr. Grant Garverick, President- Board of EducationX  
Mr. Mike Mateer, Board of Education MemberX  
Debra Donaldson, Board of Education MemberX  

4.4 Discussion - Retire / Rehire Request

In accordance with Ohio Revised Code Section 3307.353, this is the public hearing regarding the proposed reemployment of James Grubbs, Jr. as Superintendent of the Galion City School District for the period starting January 7, 2019 through May 31, 2020.

Anticipated public action to reemploy James Grubbs will occur at the Board's regular December Board Meeting, scheduled for December 18, 2018 at 6:30 PM at Galion Middle School Computer Lab, 474 Portland Way N. Galion, Ohio 44833

Discussion and Public Comment 

Minutes

Motioned: Mr. Brian Owens, Vice President- Board of Education

Seconded: Mr. Mike Mateer, Board of Education Member

VoterYesNoAbstaining
Mr. Dennis Long, Board of Education MemberX  
Mr. Brian Owens, Vice President- Board of EducationX  
Mr. Grant Garverick, President- Board of EducationX  
Mr. Mike Mateer, Board of Education MemberX  
Debra Donaldson, Board of Education MemberX  

5. SUPERINTENDENT'S RECOMMENDATIONS- PERSONNEL
Mr. James Grubbs, Superintendent

5.1 Administrative

Recommend to accept the retirement resignation of Jim Grubbs, Superintendent, effective January 1, 2019.

Minutes

Motioned: Mr. Dennis Long, Board of Education Member

Seconded: Mr. Grant Garverick, President- Board of Education

VoterYesNoAbstaining
Mr. Dennis Long, Board of Education MemberX  
Mr. Brian Owens, Vice President- Board of EducationX  
Mr. Grant Garverick, President- Board of EducationX  
Mr. Mike Mateer, Board of Education MemberX  
Debra Donaldson, Board of Education MemberX  

5.2 Classified

Recommend to accept the resignation of Pam Morse, Bus Driver, effective November 26, 2018.

Recommend to accept the retirement resignation of Jennifer McPeek, Bus Driver, effective May 31, 2019.

Recommend to approve the employment of the following classified substitute personnel, contingent upon state certification and/or requirements as applicable to the position for the 2018-2019 school year:

Substitute Cook

Maureen Neal

Substitute Bus Drivers

Amber Albert

Edward Spiegel

Minutes

Motioned: Mr. Dennis Long, Board of Education Member

Seconded: Mr. Grant Garverick, President- Board of Education

VoterYesNoAbstaining
Mr. Dennis Long, Board of Education MemberX  
Mr. Brian Owens, Vice President- Board of EducationX  
Mr. Grant Garverick, President- Board of EducationX  
Mr. Mike Mateer, Board of Education MemberX  
Debra Donaldson, Board of Education MemberX  

5.3 Athletic Extra-Duty Assignments

Recommend to approve the following Athletic Extra-Duty Assignments for the 2018-2019 school year, contingent upon state certification and/or requirements applicable to the position. Compensation to be based upon the Extra-Duty Pay Schedule as defined in the GEA Negotiated Agreement, if applicable:

  • Jamie Ehrman:  7th Grade Girls Basketball Assistant
  • Mike Glew:  8th Grade Girls Basketball Assistant
  • Gary Burdine:  Freshman Girls Basketball Assistant
  • Tim Laird:  8th Grade Boys Basketball Volunteer
  • Brent Tyrrell:  Varsity Track Assistant
  • John Anich:  Varsity Track Assistant
  • Colby Bright:  Varsity Track Assistant
  • Jaime Valentine:  Freshman Track Assistant
  • Kevin Williams:  7th and 8th Grade Track Assistant
  • Jamie Tate:  7th and 8th Grade Track Assistant
  • Alison Weltmer:  7th and 8th Grade Track Assistant
  • Mindy Yost:  7th and 8th Grade Track Assistant
  • Jeff Court:  Varsity Track Volunteer
  • Bethanie Bowron:  Varsity Softball Assistant
  • Todd Galownia:  Varsity Softball Assistant
  • Terry Gribble:  Varsity Boys Tennis Assistant
  • Alan Conner:  Varsity Boys Tennis Volunteer
  • Brian Vredenburgh:  Varsity Baseball Assistant
  • Mike O'Leary:  Varsity Baseball Assistant
  • Philip Harris:  Freshman Baseball Assistant
  • Josh Riggle:  Varsity Baseball Volunteer
  • Isaac Keinath:  Varsity Baseball Volunteer

Minutes

Motioned: Mr. Dennis Long, Board of Education Member

Seconded: Mr. Grant Garverick, President- Board of Education

VoterYesNoAbstaining
Mr. Dennis Long, Board of Education MemberX  
Mr. Brian Owens, Vice President- Board of EducationX  
Mr. Grant Garverick, President- Board of EducationX  
Mr. Mike Mateer, Board of Education MemberX  
Debra Donaldson, Board of Education MemberX  

6. AGREEMENTS

6.1 Step by Step Academy, Inc. (aka Boundless) Agreement

Recommend to approve an agreement between the Galion City School District and Step by Step Academy, Inc., for the purpose of providing specialized services to students in need, effective August 30, 2018 through June 6, 2019, as attached:

Minutes

Motioned: Mr. Dennis Long, Board of Education Member

Seconded: Mr. Brian Owens, Vice President- Board of Education

VoterYesNoAbstaining
Mr. Dennis Long, Board of Education MemberX  
Mr. Brian Owens, Vice President- Board of EducationX  
Mr. Grant Garverick, President- Board of EducationX  
Mr. Mike Mateer, Board of Education MemberX  
Debra Donaldson, Board of Education MemberX  

6.2 Parental Transportation Agreement

Approve transportation by school conveyance is impractical for the following students during the 2018-2019 school year; further approve to pay the parent (or guardian) of said student in-lieu of providing such service. Amount to be calculated by the Ohio Department of Education for the 2018-2019 school year and as per section 3327.01 of the Ohio Revised Code:

Bailey and Carson DelGreco - Shelby Sacred Heart

Destine Lester, Lucas and Carter Hieber - Shelby Sacred Heart

Sara and Abigail Holt - Shelby Sacred Heart

Colten and Quinn Keller - Shelby Sacred Heart

Jordyn Benton - Shelby Sacred Heart

Minutes

Motioned: Mr. Dennis Long, Board of Education Member

Seconded: Mr. Brian Owens, Vice President- Board of Education

VoterYesNoAbstaining
Mr. Dennis Long, Board of Education MemberX  
Mr. Brian Owens, Vice President- Board of EducationX  
Mr. Grant Garverick, President- Board of EducationX  
Mr. Mike Mateer, Board of Education MemberX  
Debra Donaldson, Board of Education MemberX  

6.3 Addendum - Craig A. Miley Realty &Auction

Recommend to approve an Exclusive Right to Sell or Exchange with Craig A. Miley Realty & Auction, for the former high school site at 200 West Church Street, effective November 21, 2018 through May 21, 2019, as attached:

Minutes

Motioned: Mr. Dennis Long, Board of Education Member

Seconded: Mr. Brian Owens, Vice President- Board of Education

VoterYesNoAbstaining
Mr. Dennis Long, Board of Education MemberX  
Mr. Brian Owens, Vice President- Board of EducationX  
Mr. Grant Garverick, President- Board of EducationX  
Mr. Mike Mateer, Board of Education MemberX  
Debra Donaldson, Board of Education MemberX  

7. RESOLUTION - ADMINSTRATIVE CONTRACT ADDENDUMS

Recommend to approve a resolution to authorize the issuance of written addendums to the Superintendent's current contract and to the Treasurer's current contract, respectively, with such contract addendums effective August 1, 2018, as attached:

Minutes

Motioned: Mr. Dennis Long, Board of Education Member

Seconded: Mr. Brian Owens, Vice President- Board of Education

VoterYesNoAbstaining
Mr. Dennis Long, Board of Education MemberX  
Mr. Brian Owens, Vice President- Board of EducationX  
Mr. Grant Garverick, President- Board of EducationX  
Mr. Mike Mateer, Board of Education MemberX  
Debra Donaldson, Board of Education MemberX  

8. BOARD BYLAWS AND POLICIES

Recommend to approve the First Read of the revised Board Bylaws and Policies, as attached:

Minutes

Motioned: Mr. Brian Owens, Vice President- Board of Education

Seconded: Mr. Mike Mateer, Board of Education Member

VoterYesNoAbstaining
Mr. Dennis Long, Board of Education MemberX  
Mr. Brian Owens, Vice President- Board of EducationX  
Mr. Grant Garverick, President- Board of EducationX  
Mr. Mike Mateer, Board of Education MemberX  
Debra Donaldson, Board of Education MemberX  

8.1 RESCIND POLICY

Recommend to rescind the attached policy:

Minutes

Motioned: Mr. Brian Owens, Vice President- Board of Education

Seconded: Mr. Mike Mateer, Board of Education Member

VoterYesNoAbstaining
Mr. Dennis Long, Board of Education MemberX  
Mr. Brian Owens, Vice President- Board of EducationX  
Mr. Grant Garverick, President- Board of EducationX  
Mr. Mike Mateer, Board of Education MemberX  
Debra Donaldson, Board of Education MemberX  

9. EXECUTIVE SESSION

An executive session is requested for one or more of the following matters to:

_____ a. consider the appointment, employment, dismissal, discipline, promotion, demotion, or compensation of a public employee or official, or to consider the investigations of charges or complaints against a public employee, official, licensee or "regulated individual"; unless the person being investigated of charges or complaints requests a public hearing;

_____ b. consider the purchase or sale of public property if the public interest would be hurt by the premature disclosure of the information;

_____ c. confer with the public body's attorney for the purpose of considering disputes if a court action concerning the dispute is either pending or imminent;

_____ d. prepare for, conduct, or review negotiations or bargaining sesssions with public employees;

_XX____ e. consider matters required by federal laws, or rules, or state statutes to be kept confidential;

_____ f. consider specialized details of security arrangements if the information could be used for criminal purposes.

_____g. no action taken.

RECESS TIME:   7:30 PM

RECONVENE TIME: 8:10  PM

Minutes

Motioned: Mr. Brian Owens, Vice President- Board of Education

Seconded: Mr. Grant Garverick, President- Board of Education

VoterYesNoAbstaining
Mr. Dennis Long, Board of Education MemberX  
Mr. Brian Owens, Vice President- Board of EducationX  
Mr. Grant Garverick, President- Board of EducationX  
Mr. Mike Mateer, Board of Education MemberX  
Debra Donaldson, Board of Education MemberX  

10. ADJOURN

Meeting Adjourned at: 8:15 PM

Minutes

Motioned: Mr. Grant Garverick, President- Board of Education

Seconded: Mr. Mike Mateer, Board of Education Member

VoterYesNoAbstaining
Mr. Dennis Long, Board of Education MemberX  
Mr. Brian Owens, Vice President- Board of EducationX  
Mr. Grant Garverick, President- Board of EducationX  
Mr. Mike Mateer, Board of Education MemberX  
Debra Donaldson, Board of Education MemberX