Meeting Details
August 14, 2013
6:30pm
Galion Middle School Computer Lab
Purpose
Regular Board Meeting
1.
PRELIMINARY ITEMS
1.1
Roll Call
1.2
Pledge of Allegiance
1.3
Adopt Agenda
Minutes
Result: Approved
Motioned: Mr. George McElligott, Board of Education Member
Seconded: Mrs. Jennifer Kuns, Board of Education Vice President
| Voter | Yes | No | Abstaining |
|---|---|---|---|
| Mr. Dennis Long, Board of Education President | X | ||
| Mrs. Jennifer Kuns, Board of Education Vice President | X | ||
| Mr. George McElligott, Board of Education Member | X | ||
| Mr. Brian Owens, Board of Education Member | X | ||
| Mr. Robert Zeisler, Board of Education Member | X |
2.
TREASURER'S REPORT
2.1
Approval of Minutes - July 17, 2013 Regular Meeting
Minutes
Result: Approved
Motioned: Mrs. Jennifer Kuns, Board of Education Vice President
Seconded: Mr. Brian Owens, Board of Education Member
| Voter | Yes | No | Abstaining |
|---|---|---|---|
| Mr. Dennis Long, Board of Education President | X | ||
| Mrs. Jennifer Kuns, Board of Education Vice President | X | ||
| Mr. George McElligott, Board of Education Member | X | ||
| Mr. Brian Owens, Board of Education Member | X | ||
| Mr. Robert Zeisler, Board of Education Member | X |
2.2
Approval of Minutes - August 7, 2013 Special Meeting
Minutes
Result: Approved
Motioned: Mrs. Jennifer Kuns, Board of Education Vice President
Seconded: Mr. George McElligott, Board of Education Member
| Voter | Yes | No | Abstaining |
|---|---|---|---|
| Mr. Dennis Long, Board of Education President | X | ||
| Mrs. Jennifer Kuns, Board of Education Vice President | X | ||
| Mr. George McElligott, Board of Education Member | X | ||
| Mr. Brian Owens, Board of Education Member | X | ||
| Mr. Robert Zeisler, Board of Education Member | X |
2.3
Approval of July 2013 Financial Report
Minutes
Result: Approved
Motioned: Mr. Brian Owens, Board of Education Member
Seconded: Mr. Robert Zeisler, Board of Education Member
| Voter | Yes | No | Abstaining |
|---|---|---|---|
| Mr. Dennis Long, Board of Education President | X | ||
| Mrs. Jennifer Kuns, Board of Education Vice President | X | ||
| Mr. George McElligott, Board of Education Member | X | ||
| Mr. Brian Owens, Board of Education Member | X | ||
| Mr. Robert Zeisler, Board of Education Member | X |
3.
COMMUNITY INPUT
Minutes
Shelly Barton officially welcomed Mr. Stefanik on behalf of the Galion Education Association
Mr. Long read a thankyou note from the Key Club for use of School during Souls for Soles.
Also addressed the importance of beginning work on November levy and wants to plan a meeting for next week. Absentee and early voting starts in 6 weeks. Need the board to work together, he has approximately 12 people that want to volunteer to help. If the rest of the board can match that we will have a good group fo people to get started working on this.
Mr. Stefanik prefers August 21st for initial meeting - all agree. Levy meeting will be on August 21st at 6:30 p.m. bring volunteers.
Announce the meeting to meet Sunshine Law requirements if board members will be in attendance.
Mr. Summers passed out bank statement showing amount in levy fund at this time.
4.
REPORTS & DISCUSSION
4.1
Galion Boosters Annual Report
Financial Report and Update on Boosters Programs for the 2013-2014 school year.
Minutes
Bryan Summer presented the Boosters Annual Report to Board. $51,477.46 actual Booster Fund $. This does not include team funds.
Boosters have a savings account dedicated to goal of building a new concession stand. Mr. Long clarified that this project will be totally paid for by the Boosters. No money will be put towards this from the District.
Band & Music fund is savings to purchase new band uniforms that will be in excess of $50,000.00.
Mr. Zeisler asked if in the future we could see what types of things are supported through these accounts because he knows they do some great things and they should share what they support.
New things began this year - improvements on ways teams are doing finances - this year he provided treasurers with financial records book with policies and procedures in one place - section for statements, registers, receipts and invoices. At the end of the year he requests that records be turned in so he can reconcile.
Overall things about Boosters - set to go with running the concession stand this season etc. they are in a holding position on Bingo - was not profitable last year. They knew they wouldn't be profitable because of initial expenses. Teams received $100 per night for nights volunteered and additional money if on management team. Trying to decide if they will continue this year - they do not have a full management team. Last year there were instances where whole teams would not show up or not enough people would show up. If they are not going to get help and support - it may not continue. At this time they are leaning toward trying again. Mansfield closed their Monday night bingo should be positive for Galion bingo. Have had offers to move Bingo to Galion Elks - the Elks would take care of many of the logistics, set-up, concessions, etc. Would benefit Elk's club as well. Looking at options at this time. If decided to begin this fall projected start-up will be in October. Bingo 3 license is exciting to Booster business - they are working to increase number of businesses that participate. Right now 4 businesses involved and Boosters see approx. $600. a month from that. Businesses can benefit also they can keep up to 6% of income, most donate back to Boosters.
FY2013 records have been turned over to Chris Cochran -Accountant for reconciliation and Federal and State filing. Recieved approvals from state in March for state recertification. There have been no filings and the Boosters have been in full compliance since Bryan's involvement.
Mr. McElligott said as a member of the board and the Booster Audit committee he wanted to commend Bryan and thank him for his involvement and hard work. The Booster Audit team made the recommendation that Bryan and the parent treasurers be bonded. Mr. McElligott asked about the status of the bonding - Bryan responded that Boosters took the measures this past year to have him and all parent treasurers bonded.
4.2
Curriculum, Instruction, and Federal Programs
Preliminary OGT/OAA Data
Minutes
Dr. Powell discussed changes in local report card - new terminology. Can only share comparison scores from 2013, don't have new terminology at this time.
Growth in reading, Math not as much, as remaining data comes back from ODE we will see grades in an "A,B,C,D,E & F" format.
Graduation rate is 89.1, we are gradually improving and getting closer to State goal. Working hard with Credit Recovery to accomplish the goal.
5.
SUPERINTENDENT'S RECOMMENDATIONS - PERSONNEL
Minutes
Vote covers all personnel recommendation 5.1 through 5.10
Result: Approved
Motioned: Mr. Brian Owens, Board of Education Member
Seconded: Mrs. Jennifer Kuns, Board of Education Vice President
| Voter | Yes | No | Abstaining |
|---|---|---|---|
| Mr. Dennis Long, Board of Education President | X | ||
| Mrs. Jennifer Kuns, Board of Education Vice President | X | ||
| Mr. George McElligott, Board of Education Member | X | ||
| Mr. Brian Owens, Board of Education Member | X | ||
| Mr. Robert Zeisler, Board of Education Member | X |
5.1
Administrative
Award a two-year administrative contract to Robert Putnam, Assistant High School Principal/Athletic Director effective August 12, 2013 through June 30, 2015 with salary to be based on the Administrative Salary Range for the assigned position.
Minutes
vote above under Supt. recommendation #5
5.2
Certified
Approve rehiring the following retired personnel for a one-year period at the same step, experience level and degree level held before retiring. The rehired retiree will have a position for one year only and will not receive a second one year contract. The rehired retiree will be entitled to all insurance benefits during the 2013-14 school year:
Christine Cletzer
Joylyn E. Finch
Dennise K. Holtzapfel
D. Melinda Nicholls
Richard L. Predmore
JoAnne Wiggins
Approve one-year teaching contract for Scott L. Campo as High School Career Based Intervention Instructor and HIgh School Title I Intervention Instructor, effective with the start of the 2013-2014 school year. Salary to be based upon the Teachers' Salary Schedule for the 2013-2014 school year.
Approve the employment of the following substitute teachers for the 2013-2014 school year:
Ted Baker
Judy Beers
Nancy Fairchild
Cathy George
Lynn Hoffman
Patti Miller - ADDENDUM ITEM
Maureen Neal
Julie Polak
Penney Pumphrey
Molly Robinson
Karen Sorensen
Marianne Thorpe
Cheryl Washington
Minutes
vote recorded above in #5 - Supt recommendations
5.3
Classified
Approve the following classified substitute personnel, *contingent upon state certification as applicable to position, for the 2013-2014 school year:
*Bus Drivers
John Badenhop
Tim Bartholomew
Arlo Brown
Wilbur Cole
Robert Dille
Sean Fraser
Katrina Haynes
Eli Hershberger
James Lust
Rosemary McDaniel
Lawrence Shipley
Nicole Skidmore
Crossing Guards:
Stacy Cameron
Leslie Dixon
Adam Lehman
Kathy Sage
Custodians:
Don Faulds
Robert Keyes
Zachary Monk
Scott Rigdon
Andrew Starr
John E. Williams
*Educational Assistants:
Stacy Cameron
Leslie Dixon
Cathy George
Stacy Kuehlman
Lori LaChance
Glinda Sparks
Monica Strickler
*Para-Professional Tutors:
Stacy Cameron
Cathy George
Glinda Sparks
Cooks:
Samantha Anderson
Kathy Arbitter
Jennifer Erhman
Rosemary Faulds
Linda Hedrick
Janet Hout
Jennifer Howell
Jolena Jones
Barb Keyes
Stacey Kuehlman
Lori LaChance
Rosemary McDaniel
Charlotte Sipes
Susan Sparks
Monica Strickler
Secretaries:
Stacy Cameron
Phyllis Carmer
Cindy Davis
Leslie Dixon
Jennifer Ehrman
Rosemary Faulds
Barb Keyes
Stacey Kuehlman
Lori LaChance
Kathy Sage
Glinda Sparks
Monica Strickler
Bridgett Vavra
Minutes
vote recorded above in #5 Supt. Recommendations
5.4
Extra-Duty Resignation
Accept the resignation of Ken Jarvis, Middle School Cross Country Coach, effective August 14, 2013.
Minutes
vote recorded above in #5 - Supt recommendations
5.5
ADDENDUM ITEM - Extra-Duty Assignment 2013-2014
Approve Elizabeth Weithman as Freshman Volley Ball Coach for the 2013-2014 school year.
Minutes
vote recorded above in #5 - Supt recommendations
5.6
Race To Top Technology Coaches
Approve the following Race to the Top Technology Integration Caoches to be paid a $2000 stipend from the Race to the Top Grant Fund:
Shelly Barton - Middle School
Dennise Holtzapfel - Primary
Minutes
vote recorded above in #5 Supt. Recommendations
5.7
District and Building Leadership Team
Christine Cletzer - Middle School
Minutes
vote recorded above in #5 Supt Recommendation
5.8
Home Instruction Tutors
Approve the following as Home Instruction Tutors for the 2013-2014 school year at the rate of $20.00 per hour:
Shelly Barton
Kyle Baughn
Chris Cletzer
Tena Eyster
Lynne Foust
Kris Gearheart
Cathy George
Cindy Glew
Amy Graham
Amy Johnson
Cheri Laughbaum
Ann Mahoney
Ted Maglio
Melinda Nicholls
Barb Nigh
Fred Rinehart
Jeannie Rinehart
Ronnie Rinehart
Bob Roesch
Bryan Summer
Amy Tyree
Curt Wiggins
Minutes
vote recorded above in #5 Supt Recommendation
5.9
Local Professional Development Committee
Authorize the Treasurer to pay committee members $250.00 and the Chairperson $400.00. The GEA members are appointed by the Association President (with approval of the executive committee). The Superintendent appoints administrative members. The members for the 2013-2014 school year are as follows:
GEA Representatives
Chris Cletzer (2nd year of 2 year term)
Minutes
vote recorded above in #5 - Supt. Recommendations
5.10
Title I Supplemental Contract
Approve a supplemental contract for Theresa Benedict as Title I Secretary for the 2013-2014 school year.
Minutes
Vote recorded in #5- Supt. Recommendations
6.
AGREEMENTS
Minutes
One vote for all agreements 6.1 through 6.9 recorded here.
Result: Approved
Motioned: Mrs. Jennifer Kuns, Board of Education Vice President
Seconded: Mr. Brian Owens, Board of Education Member
| Voter | Yes | No | Abstaining |
|---|---|---|---|
| Mr. Dennis Long, Board of Education President | X | ||
| Mrs. Jennifer Kuns, Board of Education Vice President | X | ||
| Mr. George McElligott, Board of Education Member | X | ||
| Mr. Brian Owens, Board of Education Member | X | ||
| Mr. Robert Zeisler, Board of Education Member | X |
6.1
ADDENDUM:(AMOUNT CORRECTION) TYCO/SimplexGrinnell
Approve a continuing annual Fire Protection Service Agreement with SimplexGrinnell for all 4 school buildings in the amount of $19,087.00.
High School $6,332.50
Middle School $5,299.50
Intermediate School $3,763.00
Primary School $3,692.00
Minutes
Vote recorded above in #6 - Agreements
6.2
JAMF Software
Approve a quote from JAMF Software for renewal of Casper Suite annual contract consisting of 678 current iOS seats and adding an additional 77 new iOS seats for a total of 755 iOS seats at $8.00 per seat to total $6,040.00. Casper is the product used to manage all of the devices in our district linked to the One-to-One program by the IT department.
Minutes
Vote recorded above in #6 - Agreements
6.3
SPARC/U-CAN
Approve an agreement with SPARC Council /U-CAN to provide a College Access Advisor for the 2013-14 school year at Galion High School. The College Acccess Advisor will provide in-school resources to assist students with career exploration, post-secondary planning and college selection.
Minutes
Mr. McElligott asked what this was and the cost. Dr. Powell explained that we have been involved in this for several years. It is a regional service that words through MOESC. They offer support to students, those interested in post secondary are given opportunity to take pre ACT/SAT tests. They work with students once actual ACT results come back to counsel the students through the college enrollment process.
Mr. McElligott stated the importance to have career videos and show to students at least once a month saying our kids do not know all the options that are available to them. It is necessary for us to show them, he has been talking about this for years. Would like to see action taken before he leaves his office on the Board.
Dr. Powell replied that some of his requests have been adopted in different formats through SPARC services in the career readiness portion of it.
Mr. McElligott feels district should be showing videos to students no less than 6-6 times throughout the school year.
Shelly Barton stated that students could watch the videos on their One to One divices through Google Docs.
Mrs. Kuns suggested using videos from Connections Weekend participants.
Mr. Stefanik stated he would follow up on this and that the cost to the district for SPARC contract is $3,000 a year.
Dr. Powell stated the majority of the cost is paid for by Title I dollars.
Vote recorded above in #6 - Agreements.
6.4
McQuay International
Approve a continuing annual service agreement for FY 2014 with McQuay International for maintenance on the chillers in the High School in the amount of $2,262.00.
Minutes
vote recorded in #6 Agreements
6.5
Crawford County Family and Children First Council
Approve 2013-14 school year membership dues of $600.00 for Crawford County Family and Children First Council. Dues will be paid from the General Fund.
Minutes
vote recorded in #6 Agreements
6.6
Cisco SMARTnet/NCOCC
Approve the continuing agreement with NCOCC for the Galion share of the Cisco SMARTnet contract for FY14 in the amount of $19,239.50 for 24 hours maintenance coverage of hardware and software.
Minutes
vote recorded in #6 Agreements
6.7
ADDENDUM: Auditor of State
Approve agreement for services between Auditor of State of Ohio and Galion City School District to satisfy District's financial audit requirements for FY13 not to exceed the amount of $21,812.00.
Minutes
Vote recorded in #6 Agreements
6.8
ADDENDUM: Colonel Crawford Local School District Transportation Agreement
Approve a Transportation Agreement with Colonel Crawford Local School District to provide student transportation to the Tomorrow Center in Mt. Gilead, Ohio for the 2013-14 school year. Estimated cost is not to exceed $12,000.00.
Minutes
Mr. Long asked for clarification - is this a shared service. Superintendent response was yes it is a shared service between three area schools at this time. Could possibly include one or two more. If more schools participate, the expense will decrease.
vote recorded above in #6 Agreements
6.9
ADDENDUM: DeLage Landen Public Finance LLC/Blue Bird Capital Services
Approve the purchase and financing of 5 new Blue Bird 2013 model TSFE 3800 All American Type D School Buses from Cardinal Bus Sales.
Approve the attached Equipment Lease Purchase Agreement with DeLage Landen Public Finance LLC/Blue Bird Capital Services to finance the 5 new Blue Bird school buses in the amount of $115,463.59 annually for four years to total $461,854.36 at which time the buses will belong to Galion City School District.
Resolution #081413-6.9
Minutes
vote recorded in # 6 Agreements
7.
PARENT TRANSPORTATION
Approve that transportation by school conveyance is impractical for the following students during the 2013-2014 school year; further agree to pay the parent or guardian of said student in lieu of providing such service, amount to be calculated by the Ohio Department of Education for the 2013-2014 school year and as per Section 3327.01 of the Ohio Revised Code:
Caden Roberts attending Sacred Heart School, Shelby, OH
Sean Benson attending Mansfield SDA, Mansfield, OH
Shane Benson attending Mansfield SDA, Mansfield, OH
Shad Benson attending Mansfield SDA, Mansfield, OH
Minutes
Mrs. Kuns asked about per student or per family. Treasure contacted trasporatation office at ODE recently to inqure about this recently and was told it is per student.
Result: Approved
Motioned: Mr. Brian Owens, Board of Education Member
Seconded: Mrs. Jennifer Kuns, Board of Education Vice President
| Voter | Yes | No | Abstaining |
|---|---|---|---|
| Mr. Dennis Long, Board of Education President | X | ||
| Mrs. Jennifer Kuns, Board of Education Vice President | X | ||
| Mr. George McElligott, Board of Education Member | X | ||
| Mr. Brian Owens, Board of Education Member | X | ||
| Mr. Robert Zeisler, Board of Education Member | X |
8.
ADDENDUM: Galion High School Technology Fees
Approve technology fees for Galion High School for the 2013-2014 school year.
Minutes
Result: Approved
Motioned: Mr. George McElligott, Board of Education Member
Seconded: Mr. Robert Zeisler, Board of Education Member
| Voter | Yes | No | Abstaining |
|---|---|---|---|
| Mr. Dennis Long, Board of Education President | X | ||
| Mrs. Jennifer Kuns, Board of Education Vice President | X | ||
| Mr. George McElligott, Board of Education Member | X | ||
| Mr. Brian Owens, Board of Education Member | X | ||
| Mr. Robert Zeisler, Board of Education Member | X |
9.
BOARD POLICY - FIRST READ
Recommend the first read on the Board Policy 1432 as presented:
Minutes
Policy revolving around sick leave - found that policy and ORC in conflict. Revised our policy to align with ORC. No limit to sick leave transfer. We can set a ceiling but cannot set a transfer amount lower than ceiling. District ceiling is set at 280 days.
Mrs. Kuhns would like to review the ceiling policy and possibly lower our ceiling.
Mr. McElligott suggested that we have an option to pay employees for sick time.
Mr. Stefanik suggested talking to legal representative to review all policies that concern sick leave.
Result: Approved
Motioned: Mr. Brian Owens, Board of Education Member
Seconded: Mrs. Jennifer Kuns, Board of Education Vice President
| Voter | Yes | No | Abstaining |
|---|---|---|---|
| Mr. Dennis Long, Board of Education President | X | ||
| Mrs. Jennifer Kuns, Board of Education Vice President | X | ||
| Mr. George McElligott, Board of Education Member | X | ||
| Mr. Brian Owens, Board of Education Member | X | ||
| Mr. Robert Zeisler, Board of Education Member | X |
10.
BOARD POLICIES - SECOND READ
Recommend the second read on the following Board Policies:
Board Policy 2431 - Interscholastic Athletics
Board Policy 5630.01 - Positive Behavior Intervention and Supports and Limited Use of Restraint and Seclusion
Minutes
1st policy - concern in interscholastic requirements - our requirements higher than OHSAA. Mr. Stefanik and HS administrator suggest aligning both policies
Mr. McElligott suggests that policy be inclusive of all extracurriculars not just sports. He would like to have the verbage changed to be all inclusive.
All extracurriculars support student learning - Mr. Stefanik read page three approx 1/3 of the way down that said this policy applies to all extra-curricular activities. Mr. McElligott stated that it is in there but it is buried. These students are subjected to the drug testing, may even want to carry it as far as parking on campus.
If a student is struggling and is showing development that should be considered to not cause loss of hope - principal should be able to make descretionary decision to overide the policy.
Mr. Zeisler stated that maybe we should have separate policy. This policy is to align with OHSAA.
It was determined that this was covered in 2430.
Mr. Brian Owens asked about referencing OHSAA required forms in the policy. Mr. Stefanik stated that these forms are already refernced in the policy.
All have to meet OHSAA requirements - no exceptions is what was determined
Result: Approved
Motioned: Mr. George McElligott, Board of Education Member
Seconded: Mr. Brian Owens, Board of Education Member
| Voter | Yes | No | Abstaining |
|---|---|---|---|
| Mr. Dennis Long, Board of Education President | X | ||
| Mrs. Jennifer Kuns, Board of Education Vice President | X | ||
| Mr. George McElligott, Board of Education Member | X | ||
| Mr. Brian Owens, Board of Education Member | X | ||
| Mr. Robert Zeisler, Board of Education Member | X |
11.
EXECUTIVE SESSION
Enter Executive Session to consider the appointment, employment, dismissal, discipline, promotion, demotion, or compensation of a public employee.
11.1
Enter Executive Session
Minutes
Entered into 8:01 pm
Result: Approved
Motioned: Mr. Robert Zeisler, Board of Education Member
Seconded: Mr. Brian Owens, Board of Education Member
| Voter | Yes | No | Abstaining |
|---|---|---|---|
| Mr. Dennis Long, Board of Education President | X | ||
| Mrs. Jennifer Kuns, Board of Education Vice President | X | ||
| Mr. George McElligott, Board of Education Member | X | ||
| Mr. Brian Owens, Board of Education Member | X | ||
| Mr. Robert Zeisler, Board of Education Member | X |
11.2
Reconvene from Executive Session
Minutes
Reconvened at 9:24p.m.
Result: Approved
Motioned: Mr. George McElligott, Board of Education Member
Seconded: Mr. Robert Zeisler, Board of Education Member
| Voter | Yes | No | Abstaining |
|---|---|---|---|
| Mr. Dennis Long, Board of Education President | X | ||
| Mrs. Jennifer Kuns, Board of Education Vice President | X | ||
| Mr. George McElligott, Board of Education Member | X | ||
| Mr. Brian Owens, Board of Education Member | X | ||
| Mr. Robert Zeisler, Board of Education Member | X |
12.
ADJOURN
Adjourn meeting at __________ p.m.
Minutes
Adjourned meeting at 9:25 p.m.
Result: Approved
Motioned: Mr. Robert Zeisler, Board of Education Member
Seconded: Mr. George McElligott, Board of Education Member
| Voter | Yes | No | Abstaining |
|---|---|---|---|
| Mr. Dennis Long, Board of Education President | X | ||
| Mrs. Jennifer Kuns, Board of Education Vice President | X | ||
| Mr. George McElligott, Board of Education Member | X | ||
| Mr. Brian Owens, Board of Education Member | X | ||
| Mr. Robert Zeisler, Board of Education Member | X |
