Board of Education Meeting

1. PRELIMINARY ITEMS

1.1 Roll Call

1.2 Pledge of Allegiance

1.3 Adopt Agenda

Minutes

Result: Approved

Motioned: Mr. George McElligott, Board of Education Member

Seconded: Mrs. Jennifer Kuns, Board of Education Vice President

VoterYesNoAbstaining
Mr. Dennis Long, Board of Education PresidentX  
Mrs. Jennifer Kuns, Board of Education Vice PresidentX  
Mr. George McElligott, Board of Education MemberX  
Mr. Brian Owens, Board of Education MemberX  
Mr. Robert Zeisler, Board of Education MemberX  

2. TREASURER'S REPORT

2.1 Approval of Minutes - July 17, 2013 Regular Meeting

Minutes

Result: Approved

Motioned: Mrs. Jennifer Kuns, Board of Education Vice President

Seconded: Mr. Brian Owens, Board of Education Member

VoterYesNoAbstaining
Mr. Dennis Long, Board of Education PresidentX  
Mrs. Jennifer Kuns, Board of Education Vice PresidentX  
Mr. George McElligott, Board of Education MemberX  
Mr. Brian Owens, Board of Education MemberX  
Mr. Robert Zeisler, Board of Education MemberX  

2.2 Approval of Minutes - August 7, 2013 Special Meeting

Minutes

Result: Approved

Motioned: Mrs. Jennifer Kuns, Board of Education Vice President

Seconded: Mr. George McElligott, Board of Education Member

VoterYesNoAbstaining
Mr. Dennis Long, Board of Education PresidentX  
Mrs. Jennifer Kuns, Board of Education Vice PresidentX  
Mr. George McElligott, Board of Education MemberX  
Mr. Brian Owens, Board of Education MemberX  
Mr. Robert Zeisler, Board of Education MemberX  

2.3 Approval of July 2013 Financial Report

Minutes

Result: Approved

Motioned: Mr. Brian Owens, Board of Education Member

Seconded: Mr. Robert Zeisler, Board of Education Member

VoterYesNoAbstaining
Mr. Dennis Long, Board of Education PresidentX  
Mrs. Jennifer Kuns, Board of Education Vice PresidentX  
Mr. George McElligott, Board of Education MemberX  
Mr. Brian Owens, Board of Education MemberX  
Mr. Robert Zeisler, Board of Education MemberX  

3. COMMUNITY INPUT

Minutes

Shelly Barton officially welcomed Mr. Stefanik on behalf of the Galion Education Association

Mr. Long read a thankyou note from the Key Club for use of School during Souls for Soles.

Also addressed the importance of beginning work on November levy and wants to plan a meeting for next week. Absentee and early voting starts in 6 weeks. Need the board to work together, he has approximately 12 people that want to volunteer to help. If the rest of the board can match that we will have a good group fo people to get  started working on this.

Mr. Stefanik prefers August 21st for initial meeting - all agree. Levy meeting will be on August 21st at 6:30 p.m. bring volunteers. 

Announce the meeting to meet Sunshine Law requirements if board members will be in attendance.

Mr. Summers passed out bank statement showing amount in levy fund at this time.


4. REPORTS & DISCUSSION

4.1 Galion Boosters Annual Report
Mr. Bryan Summer

Financial Report and Update on Boosters Programs for the 2013-2014 school year.

Minutes

Bryan Summer presented the Boosters Annual Report to Board.  $51,477.46 actual Booster Fund $. This does not include team funds.

Boosters have a savings account dedicated to goal of building a new concession stand. Mr. Long clarified that this project will be totally paid for by the Boosters. No money will be put towards this from the District.

Band & Music fund is savings to purchase new band uniforms that will be in excess of $50,000.00.

Mr. Zeisler asked if in the future we could see what types of things are supported through these accounts because he knows they do some great things and they should share what they support.

New things began this year - improvements on ways teams are doing finances - this year he provided treasurers with financial records book with policies and procedures in one place - section for statements, registers, receipts and invoices. At the end of the year he requests that records be turned in so he can reconcile.

Overall things about Boosters - set to go with running the concession stand this season etc. they are in a holding position on Bingo - was not profitable last year. They knew they wouldn't be profitable because of initial expenses. Teams received $100 per night for nights volunteered and additional money if on management team. Trying to decide if they will continue this year - they do not have a full management team. Last year there were instances where whole teams would not show up or not enough people would show up. If they are not going to get help and support - it may not continue. At this time they are leaning toward trying again. Mansfield closed their Monday night bingo should be positive for Galion bingo. Have had offers to move Bingo to Galion Elks - the Elks would take care of many of the logistics, set-up, concessions, etc. Would benefit Elk's club as well. Looking at options at this time. If decided to begin this fall projected start-up will be in October. Bingo 3 license is exciting to Booster business - they are working to increase number of businesses that participate. Right now 4 businesses involved and Boosters see approx. $600. a month from that. Businesses can benefit also they can keep up to 6% of income, most donate back to Boosters.

FY2013 records have been turned over to Chris Cochran -Accountant for reconciliation and Federal and State filing.  Recieved approvals from state in March for state recertification. There have been no filings and the Boosters have been in full compliance since Bryan's involvement.

Mr. McElligott said as a member of the board and the Booster Audit committee he wanted to commend Bryan and thank him for his involvement and hard work. The Booster Audit team made the recommendation that Bryan and the parent treasurers be bonded. Mr. McElligott asked about the status of the bonding -  Bryan responded that Boosters took the measures this past year to have him and all parent treasurers bonded. 


4.2 Curriculum, Instruction, and Federal Programs
Dr. Sandra Powell, Director of Curriculum, Instruction and Federal Grants

Preliminary OGT/OAA Data

Minutes

Dr. Powell discussed changes in local report card - new terminology. Can only share comparison scores from 2013, don't have new terminology at this time. 

Growth in reading, Math not as much, as remaining data comes back from ODE we will see grades in an "A,B,C,D,E & F" format. 

Graduation rate is 89.1,  we are gradually improving and getting closer to State goal. Working hard with Credit Recovery to accomplish the goal.


5. SUPERINTENDENT'S RECOMMENDATIONS - PERSONNEL

Minutes

Vote covers all personnel recommendation 5.1 through 5.10

Result: Approved

Motioned: Mr. Brian Owens, Board of Education Member

Seconded: Mrs. Jennifer Kuns, Board of Education Vice President

VoterYesNoAbstaining
Mr. Dennis Long, Board of Education PresidentX  
Mrs. Jennifer Kuns, Board of Education Vice PresidentX  
Mr. George McElligott, Board of Education MemberX  
Mr. Brian Owens, Board of Education MemberX  
Mr. Robert Zeisler, Board of Education MemberX  

5.1 Administrative

Award a two-year administrative contract to Robert Putnam, Assistant High School Principal/Athletic Director effective August 12, 2013 through June 30, 2015 with salary to be based on the Administrative Salary Range for the assigned position.

Minutes

vote above under Supt. recommendation #5


5.2 Certified

Approve rehiring the following retired personnel for a one-year period at the same step, experience level and degree level held before retiring. The rehired retiree will have a position for one year only and will not receive a second one year contract. The rehired retiree will be entitled to all insurance benefits during the 2013-14 school year:  

Christine Cletzer

Joylyn E. Finch

Dennise K. Holtzapfel

D. Melinda Nicholls

Richard L. Predmore

JoAnne Wiggins

 

Approve one-year teaching contract for Scott L. Campo as High School Career Based Intervention Instructor and HIgh School Title I Intervention Instructor, effective with the start of the 2013-2014 school year. Salary to be based upon the Teachers' Salary Schedule for the 2013-2014 school year.

 

Approve the employment of the following substitute teachers for the 2013-2014 school year:

Ted Baker

Judy Beers

Nancy Fairchild

Cathy George

Lynn Hoffman

Patti Miller - ADDENDUM ITEM

Maureen Neal

Julie Polak

Penney Pumphrey

Molly Robinson

Karen Sorensen

Marianne Thorpe

Cheryl Washington

 

Minutes

vote recorded above in #5 - Supt recommendations


5.3 Classified

Approve the following classified substitute personnel, *contingent upon state certification as applicable to position, for the 2013-2014 school year:

*Bus Drivers

John Badenhop

Tim Bartholomew

Arlo Brown

Wilbur Cole

Robert Dille

Sean Fraser

Katrina Haynes

Eli Hershberger

James Lust

Rosemary McDaniel

Lawrence Shipley

Nicole Skidmore

 

Crossing Guards:

Stacy Cameron

Leslie Dixon

Adam Lehman

Kathy Sage

 

Custodians:

Don Faulds

Robert Keyes

Zachary Monk

Scott Rigdon

Andrew Starr

John E. Williams

 

*Educational Assistants:

Stacy Cameron

Leslie Dixon

Cathy George

Stacy Kuehlman

Lori LaChance

Glinda Sparks

Monica Strickler

 

*Para-Professional Tutors:

Stacy Cameron

Cathy George

Glinda Sparks

 

Cooks:

Samantha Anderson

Kathy Arbitter

Jennifer Erhman

Rosemary Faulds

Linda Hedrick

Janet Hout

Jennifer Howell

Jolena Jones

Barb Keyes

Stacey Kuehlman

Lori LaChance

Rosemary McDaniel

Charlotte Sipes

Susan Sparks

Monica Strickler

 

Secretaries:

Stacy Cameron

Phyllis Carmer

Cindy Davis

Leslie Dixon

Jennifer Ehrman

Rosemary Faulds

Barb Keyes

Stacey Kuehlman

Lori LaChance

Kathy Sage

Glinda Sparks

Monica Strickler

Bridgett Vavra

Minutes

vote recorded above in #5 Supt. Recommendations


5.4 Extra-Duty Resignation

Accept the resignation of Ken Jarvis, Middle School Cross Country Coach, effective August 14, 2013.

Minutes

vote recorded above in #5 - Supt recommendations


5.5 ADDENDUM ITEM - Extra-Duty Assignment 2013-2014

Approve Elizabeth Weithman as Freshman Volley Ball Coach for the 2013-2014 school year.

Minutes

vote recorded above in #5 - Supt recommendations


5.6 Race To Top Technology Coaches

Approve the following Race to the Top Technology Integration Caoches to be paid a $2000 stipend from the Race to the Top Grant Fund:

Shelly Barton - Middle School

Dennise Holtzapfel - Primary 

Minutes

vote recorded above in #5 Supt. Recommendations


5.7 District and Building Leadership Team

Christine Cletzer - Middle School

Minutes

vote recorded above in #5 Supt Recommendation


5.8 Home Instruction Tutors

Approve the following as Home Instruction Tutors for the 2013-2014 school year at the rate of $20.00 per hour:

Shelly Barton

Kyle Baughn

Chris Cletzer

Tena Eyster

Lynne Foust

Kris Gearheart

Cathy George

Cindy Glew

Amy Graham

Amy Johnson

Cheri Laughbaum

Ann Mahoney

Ted Maglio

Melinda Nicholls

Barb Nigh

Fred Rinehart

Jeannie Rinehart

Ronnie Rinehart

Bob Roesch

Bryan Summer

Amy Tyree

Curt Wiggins

Minutes

vote recorded above in #5 Supt Recommendation


5.9 Local Professional Development Committee

Authorize the Treasurer to pay committee members $250.00 and the Chairperson $400.00. The GEA members are appointed by the Association President (with approval of the executive committee). The Superintendent appoints administrative members. The members for the 2013-2014 school year are as follows:

GEA Representatives

Chris Cletzer (2nd year of 2 year term)

Minutes

vote recorded above in #5 - Supt. Recommendations


5.10 Title I Supplemental Contract

Approve a supplemental contract for Theresa Benedict as Title I Secretary for the 2013-2014 school year.

Minutes

 

Vote recorded in #5- Supt. Recommendations


6. AGREEMENTS

Minutes

One vote for all agreements 6.1 through 6.9 recorded here.

Result: Approved

Motioned: Mrs. Jennifer Kuns, Board of Education Vice President

Seconded: Mr. Brian Owens, Board of Education Member

VoterYesNoAbstaining
Mr. Dennis Long, Board of Education PresidentX  
Mrs. Jennifer Kuns, Board of Education Vice PresidentX  
Mr. George McElligott, Board of Education MemberX  
Mr. Brian Owens, Board of Education MemberX  
Mr. Robert Zeisler, Board of Education MemberX  

6.1 ADDENDUM:(AMOUNT CORRECTION) TYCO/SimplexGrinnell

Approve a continuing annual Fire Protection Service Agreement with SimplexGrinnell for all 4 school buildings in the amount of $19,087.00.

High School    $6,332.50

Middle School  $5,299.50

Intermediate School  $3,763.00

Primary School  $3,692.00

 

Minutes

Vote recorded above in #6 - Agreements


6.2 JAMF Software

Approve a quote from JAMF Software for renewal of Casper Suite annual contract consisting of 678 current iOS seats and adding an additional 77 new iOS seats for a total of 755 iOS seats at $8.00 per seat to total $6,040.00. Casper is the product used to manage all of the devices in our district linked to the One-to-One program by the IT department. 

Minutes

Vote recorded above in #6 - Agreements


6.3 SPARC/U-CAN

Approve an agreement with SPARC Council /U-CAN to provide a College Access Advisor for the 2013-14 school year at Galion High School. The College Acccess Advisor will provide in-school resources to assist students with career exploration, post-secondary planning and college selection.

Minutes

Mr. McElligott asked what this was and the cost. Dr. Powell explained that we have been involved in this for several years. It is a regional service that words through MOESC. They offer support to students, those interested in post secondary are given opportunity to take pre ACT/SAT tests. They work with students once actual ACT results come back to counsel the students through the college enrollment process.

Mr. McElligott stated the importance to have career videos and show to students at least once a month saying our kids do not know all the options that are available to them. It is necessary for us to show them, he has been talking about this for years. Would like to see action taken before he leaves his office on the Board.

Dr. Powell replied that some of his requests have been adopted in different formats through SPARC services in the career readiness portion of it.

Mr. McElligott feels district should be showing videos to students no less than 6-6 times throughout the school year.

Shelly Barton stated that students could watch the videos on their One to One divices through Google Docs.

Mrs. Kuns suggested using videos from Connections Weekend participants. 

Mr. Stefanik stated he would follow up on this and that the cost to the district for SPARC contract is $3,000 a year. 

Dr. Powell stated the majority of the cost is paid for by Title I dollars.

Vote recorded above in #6 - Agreements.

 

 


6.4 McQuay International

Approve a continuing annual service agreement  for FY 2014 with McQuay International for maintenance on the chillers in the High School in the amount of $2,262.00.

Minutes

vote recorded in #6 Agreements


6.5 Crawford County Family and Children First Council

Approve 2013-14 school year membership dues of $600.00 for Crawford County Family and Children First Council. Dues will be paid from the General Fund.

Minutes

vote recorded in #6 Agreements


6.6 Cisco SMARTnet/NCOCC

Approve the continuing agreement with NCOCC for the Galion share of the Cisco SMARTnet contract for FY14 in the amount of $19,239.50 for 24 hours maintenance coverage of hardware and software.

Minutes

vote recorded in #6 Agreements


6.7 ADDENDUM: Auditor of State

Approve agreement for services between Auditor of State of Ohio and Galion City School District to satisfy District's financial audit requirements for FY13 not to exceed the amount of $21,812.00.

Minutes

Vote recorded in #6 Agreements


6.8 ADDENDUM: Colonel Crawford Local School District Transportation Agreement

Approve a Transportation Agreement with Colonel Crawford Local School District to provide student transportation to the Tomorrow Center in Mt. Gilead, Ohio for the 2013-14 school year. Estimated cost is not to exceed $12,000.00.

Minutes

Mr. Long asked for clarification - is this a shared service. Superintendent response was yes it is a shared service between three area schools at this time. Could possibly include one or two more. If more schools participate, the expense will decrease.

 

vote recorded above in #6 Agreements


6.9 ADDENDUM: DeLage Landen Public Finance LLC/Blue Bird Capital Services

Approve the purchase and financing of 5 new Blue Bird 2013 model TSFE 3800 All American Type D School Buses from Cardinal Bus Sales.

Approve the attached Equipment Lease Purchase Agreement with DeLage Landen Public Finance LLC/Blue Bird Capital Services to finance the  5 new Blue Bird school buses in the amount of $115,463.59 annually for four years to total $461,854.36 at which time the buses will belong to Galion City School District.

 

Resolution #081413-6.9

 

Minutes

vote recorded in # 6 Agreements


7. PARENT TRANSPORTATION

Approve that transportation by school conveyance is impractical for the following students during the 2013-2014 school year; further agree to pay the parent or guardian of said student in lieu of providing such service, amount to be calculated by the Ohio Department of Education for the 2013-2014 school year and as per Section 3327.01 of the Ohio Revised Code:

Caden Roberts attending Sacred Heart School, Shelby, OH

Sean Benson attending Mansfield SDA, Mansfield, OH

Shane Benson attending Mansfield SDA, Mansfield, OH

Shad Benson attending Mansfield SDA, Mansfield, OH

Minutes

Mrs. Kuns asked about per student or per family. Treasure contacted trasporatation office at ODE recently to inqure about this recently and was told it is  per student.

Result: Approved

Motioned: Mr. Brian Owens, Board of Education Member

Seconded: Mrs. Jennifer Kuns, Board of Education Vice President

VoterYesNoAbstaining
Mr. Dennis Long, Board of Education PresidentX  
Mrs. Jennifer Kuns, Board of Education Vice PresidentX  
Mr. George McElligott, Board of Education MemberX  
Mr. Brian Owens, Board of Education MemberX  
Mr. Robert Zeisler, Board of Education MemberX  

8. ADDENDUM: Galion High School Technology Fees

Approve technology fees for Galion High School for the 2013-2014 school year.

Minutes

Result: Approved

Motioned: Mr. George McElligott, Board of Education Member

Seconded: Mr. Robert Zeisler, Board of Education Member

VoterYesNoAbstaining
Mr. Dennis Long, Board of Education PresidentX  
Mrs. Jennifer Kuns, Board of Education Vice PresidentX  
Mr. George McElligott, Board of Education MemberX  
Mr. Brian Owens, Board of Education MemberX  
Mr. Robert Zeisler, Board of Education MemberX  

9. BOARD POLICY - FIRST READ

Recommend the first read on the Board Policy 1432 as presented:

Minutes

Policy revolving around sick leave  - found that policy and ORC in conflict. Revised our policy to align with ORC. No limit to sick leave transfer. We can set a ceiling but cannot set a transfer amount lower than ceiling. District ceiling is set at 280 days. 

Mrs. Kuhns would like to review the ceiling policy and possibly lower our ceiling.

Mr. McElligott suggested that we have an option to pay employees for sick time.

Mr. Stefanik suggested talking to legal representative to review all policies that concern sick leave.

 

Result: Approved

Motioned: Mr. Brian Owens, Board of Education Member

Seconded: Mrs. Jennifer Kuns, Board of Education Vice President

VoterYesNoAbstaining
Mr. Dennis Long, Board of Education PresidentX  
Mrs. Jennifer Kuns, Board of Education Vice PresidentX  
Mr. George McElligott, Board of Education MemberX  
Mr. Brian Owens, Board of Education MemberX  
Mr. Robert Zeisler, Board of Education MemberX  

10. BOARD POLICIES - SECOND READ

 

Recommend the second read on the following Board Policies:
 

Board Policy 2431 - Interscholastic Athletics 

Board Policy 5630.01 - Positive Behavior Intervention and Supports and Limited Use of Restraint and Seclusion

Minutes

1st policy - concern in interscholastic requirements - our requirements higher than OHSAA. Mr. Stefanik and HS administrator suggest aligning both policies

Mr. McElligott suggests that policy be inclusive of all extracurriculars not just sports. He would like to have the verbage changed to be all inclusive.

All extracurriculars support student learning - Mr. Stefanik read page three approx 1/3 of the way down that said this policy applies to all extra-curricular activities. Mr. McElligott stated that it is in there but it is buried. These students are subjected to the drug testing, may even want to carry it as far as parking on campus. 

If a student is struggling and is showing development that should be considered to not cause loss of hope - principal should be able to make descretionary decision to overide the policy.

Mr. Zeisler stated that maybe we should have separate policy. This policy is to align with OHSAA. 

It was determined that this was covered in 2430.

Mr. Brian Owens asked about referencing OHSAA required forms in the policy. Mr. Stefanik stated that these forms are already refernced in the policy.

All have to meet OHSAA requirements - no exceptions is what was determined

Result: Approved

Motioned: Mr. George McElligott, Board of Education Member

Seconded: Mr. Brian Owens, Board of Education Member

VoterYesNoAbstaining
Mr. Dennis Long, Board of Education PresidentX  
Mrs. Jennifer Kuns, Board of Education Vice PresidentX  
Mr. George McElligott, Board of Education Member  X
Mr. Brian Owens, Board of Education MemberX  
Mr. Robert Zeisler, Board of Education MemberX  

11. EXECUTIVE SESSION

Enter Executive Session to consider the appointment, employment, dismissal, discipline, promotion, demotion, or compensation of a public employee.


11.1 Enter Executive Session

Minutes

Entered into 8:01 pm

Result: Approved

Motioned: Mr. Robert Zeisler, Board of Education Member

Seconded: Mr. Brian Owens, Board of Education Member

VoterYesNoAbstaining
Mr. Dennis Long, Board of Education PresidentX  
Mrs. Jennifer Kuns, Board of Education Vice PresidentX  
Mr. George McElligott, Board of Education MemberX  
Mr. Brian Owens, Board of Education MemberX  
Mr. Robert Zeisler, Board of Education MemberX  

11.2 Reconvene from Executive Session

Minutes

Reconvened at 9:24p.m.

Result: Approved

Motioned: Mr. George McElligott, Board of Education Member

Seconded: Mr. Robert Zeisler, Board of Education Member

VoterYesNoAbstaining
Mr. Dennis Long, Board of Education PresidentX  
Mrs. Jennifer Kuns, Board of Education Vice PresidentX  
Mr. George McElligott, Board of Education MemberX  
Mr. Brian Owens, Board of Education MemberX  
Mr. Robert Zeisler, Board of Education MemberX  

12. ADJOURN

Adjourn meeting at __________ p.m.

Minutes

Adjourned meeting at 9:25 p.m.

Result: Approved

Motioned: Mr. Robert Zeisler, Board of Education Member

Seconded: Mr. George McElligott, Board of Education Member

VoterYesNoAbstaining
Mr. Dennis Long, Board of Education PresidentX  
Mrs. Jennifer Kuns, Board of Education Vice PresidentX  
Mr. George McElligott, Board of Education MemberX  
Mr. Brian Owens, Board of Education MemberX  
Mr. Robert Zeisler, Board of Education MemberX