Board of Education Meeting

1. PRELIMINARY ITEMS

1.1 Roll Call


Meeting was called to order at 6:35 PM.


1.2 Pledge of Allegiance

1.3 Adopt Agenda

Minutes

Result: Approved

Motioned: Mrs. Jennifer Kuns, Board of Education Member

Seconded: Mr. Brian Carson, Board of Education Vice President

VoterYesNoAbstaining
Mr. Dennis Long, Board of Education PresidentX  
Mrs. Jennifer Kuns, Board of Education MemberX  
Mr. Brian Owens, Board of Education MemberX  
Mr. Brian Carson, Board of Education Vice PresidentX  
Mr. Grant Garverick, Board of Education MemberX  

2. COMMUNITY INPUT

3. EXECUTIVE SESSION

An executive session is requested for one or more of the following matters to:

__XX___ a. consider the appointment, employment, dismissal, discipline, promotion, demotion, or compensation of a public employee or official, or to consider the investigations of charges or complaints against a public employee, official, licensee or "regulated individual"; unless the person being investigated of charges or complaints requests a public hearing;

_____ b. consider the purchase or sale of public property if the public interest would be hurt by the premature disclosure of the information;

_____ c. confer with the public body's attorney for the purpose of considering disputes if a court action concerning the dispute is either pending or imminent;

_____ d. prepare for, conduct, or review negotiations or bargaining sesssions with public employees;

_____ e. consider matters required by federal laws, or rules, or state statutes to be kept confidential;

_____ f. consider specialized details of security arrangements if the information could be used for criminal purposes.

Minutes

Enter Executive Session at 6:55 PM

Exit Executive Session at 7:15 PM

Result: Approved

Motioned: Mrs. Jennifer Kuns, Board of Education Member

Seconded: Mr. Grant Garverick, Board of Education Member

VoterYesNoAbstaining
Mr. Dennis Long, Board of Education PresidentX  
Mrs. Jennifer Kuns, Board of Education MemberX  
Mr. Brian Owens, Board of Education MemberX  
Mr. Brian Carson, Board of Education Vice PresidentX  
Mr. Grant Garverick, Board of Education MemberX  

4. BOARD OF EDUCATION RECOMMENDATIONS

Recommend awarding James M. Grubbs, Superintendent, a contract effective August 1, 2016 through July 31, 2019 per the Superintendent Salary Schedule and conditions of the contract.

Recommend awarding Charlene Parkinson, Treasurer, a contract effective August 1, 2016 through July 31, 2019 per the Treasurer Salary Schedule and conditions of the contract.

Minutes

Result: Approved

Motioned: Mr. Grant Garverick, Board of Education Member

Seconded: Mr. Brian Carson, Board of Education Vice President

VoterYesNoAbstaining
Mr. Dennis Long, Board of Education PresidentX  
Mrs. Jennifer Kuns, Board of Education MemberX  
Mr. Brian Owens, Board of Education MemberX  
Mr. Brian Carson, Board of Education Vice PresidentX  
Mr. Grant Garverick, Board of Education MemberX  

5. SUPERINTENDENT'S RECOMMENDATIONS - PERSONNEL

Approve the employment of the following personnel contingent upon subsequent receipt by the Board of a satisfactory criminal record check from the Bureau of Criminal Identification and Federal Bureau of Investigation as required by law and applicable state certification:


5.1 Certified

Approve the employment of Elizabeth Ice as a Galion Middle School English Language Arts Teacher, effective the start of the 2016-2017 contractual school year. Salary to be based upon the Teacher Salary Schedule for the 2016-2017 school year.

Minutes

Result: Approved

Motioned: Mrs. Jennifer Kuns, Board of Education Member

Seconded: Mr. Brian Owens, Board of Education Member

VoterYesNoAbstaining
Mr. Dennis Long, Board of Education PresidentX  
Mrs. Jennifer Kuns, Board of Education MemberX  
Mr. Brian Owens, Board of Education MemberX  
Mr. Brian Carson, Board of Education Vice PresidentX  
Mr. Grant Garverick, Board of Education MemberX  

5.2 Extra-Duty Assignments

Approve the following Extra-Duty Assignments for the 2016-2017 school year:

High School Athletic

Todd Galownia, Assistant Golf Coach

Middle School Athletic

Carson Early, Middle School Cross Country Coach

Alyssa Pickering, Middle School Volleyball Coach

Minutes

Result: Approved

Motioned: Mrs. Jennifer Kuns, Board of Education Member

Seconded: Mr. Brian Owens, Board of Education Member

VoterYesNoAbstaining
Mr. Dennis Long, Board of Education PresidentX  
Mrs. Jennifer Kuns, Board of Education MemberX  
Mr. Brian Owens, Board of Education MemberX  
Mr. Brian Carson, Board of Education Vice PresidentX  
Mr. Grant Garverick, Board of Education MemberX  

6. FINANCIAL RECOMMENDATIONS

6.1 Approve Administrator Salary Plan as Attached

Minutes

Result: Approved

Motioned: Mr. Brian Carson, Board of Education Vice President

Seconded: Mr. Grant Garverick, Board of Education Member

VoterYesNoAbstaining
Mr. Dennis Long, Board of Education PresidentX  
Mrs. Jennifer Kuns, Board of Education MemberX  
Mr. Brian Owens, Board of Education MemberX  
Mr. Brian Carson, Board of Education Vice PresidentX  
Mr. Grant Garverick, Board of Education MemberX  

7. BOARD BYLAWS AND POLICIES

Approve the second read of the Board Bylaws and Policies as attached.

Minutes

Result: Approved

Motioned: Mr. Brian Carson, Board of Education Vice President

Seconded: Mr. Brian Owens, Board of Education Member

VoterYesNoAbstaining
Mr. Dennis Long, Board of Education PresidentX  
Mrs. Jennifer Kuns, Board of Education MemberX  
Mr. Brian Owens, Board of Education MemberX  
Mr. Brian Carson, Board of Education Vice PresidentX  
Mr. Grant Garverick, Board of Education MemberX  

8. BOARD BYLAWS AND POLICIES

Approve the first read of the Board Bylaws and Policies as attached.

Minutes

Result: Approved

Motioned: Mr. Grant Garverick, Board of Education Member

Seconded: Mr. Brian Owens, Board of Education Member

VoterYesNoAbstaining
Mr. Dennis Long, Board of Education PresidentX  
Mrs. Jennifer Kuns, Board of Education MemberX  
Mr. Brian Owens, Board of Education MemberX  
Mr. Brian Carson, Board of Education Vice PresidentX  
Mr. Grant Garverick, Board of Education MemberX  

9. STUDENT HANDBOOK

Approve the attached High School Student Handbook for the 2016-2017 school year.

Minutes

Result: Approved

Motioned: Mr. Grant Garverick, Board of Education Member

Seconded: Mr. Brian Owens, Board of Education Member

VoterYesNoAbstaining
Mr. Dennis Long, Board of Education PresidentX  
Mrs. Jennifer Kuns, Board of Education MemberX  
Mr. Brian Owens, Board of Education MemberX  
Mr. Brian Carson, Board of Education Vice PresidentX  
Mr. Grant Garverick, Board of Education MemberX  

10. WORK SESSION TOPICS

10.1 Demonstration of Electronic Requisitions System
Mrs. Christina Eckert

Motion to enter into Work Session and leave Regular Session at 7:35 PM

Minutes

Result: Approved

Motioned: Mr. Brian Owens, Board of Education Member

Seconded: Mr. Grant Garverick, Board of Education Member

VoterYesNoAbstaining
Mr. Dennis Long, Board of Education PresidentX  
Mrs. Jennifer Kuns, Board of Education MemberX  
Mr. Brian Owens, Board of Education MemberX  
Mr. Brian Carson, Board of Education Vice PresidentX  
Mr. Grant Garverick, Board of Education MemberX  

10.2 Demonstration of the Electronic Student Records System
Mrs. Christina Eckert

10.3 Discuss Forms RC-2 and RC-3

Records Commission - Board President, Superintendent, Treasurer


10.4 Discuss the destruction of student files now captured electronically

10.5 Discuss the possibility of Electronic Data Capture of 515,000 pages of Special Education Records (IEPs, ETRs) at an estimated cost of $42,000.00

10.6 Initial Review Board Policy - Investments

10.7 Freese Funds - Current Projection

11. ADJOURN

Motion to exit work session at 8:20 PM

Motion to adjourn meeting at 8:21 PM

Minutes

Result: Approved

Motioned: Mr. Brian Owens, Board of Education Member

Seconded: Mr. Brian Carson, Board of Education Vice President

VoterYesNoAbstaining
Mr. Dennis Long, Board of Education PresidentX  
Mrs. Jennifer Kuns, Board of Education MemberX  
Mr. Brian Owens, Board of Education MemberX  
Mr. Brian Carson, Board of Education Vice PresidentX  
Mr. Grant Garverick, Board of Education MemberX